PfizerBusiness Coordinator - US Vaccines - Consumer
ROLE SUMMARY
This role reports to the VP Vaccines Consumer Lead and will support the administrative and operational needs for the VP and additional LT member(s) within the consumer team. This role will also be responsible for coordinating the budget for the team.
Administrative support includes calendar management, meeting coordination, travel planning, and expense reporting. Operational responsibilities include organizing team meetings and agendas, supporting team culture initiatives, and coordinating off-site and in-person events. Budget management will involve opening PO’s and partnering with Finance and Marketing to maintain detailed, up-to-date spreadsheets by brand and tactic to support monthly tracking, quarterly closes, latest estimate forecasts, reconciliations, and reallocations. The role may also support ad hoc initiatives as needed.
This role will partner with leaders and marketers across functions and must be able to work effectively at all levels of the organization. Strong communication skills, sound judgment in prioritizing commitments (meetings, projects, and deliverables), and proficiency in Excel is required.
ROLE RESPONSIBILITIES
Provide high-level administrative support to the VP and designated LT members, including complex calendar management across time zones and proactive conflict resolution.
Coordinate key team meetings end-to-end: build agendas, manage pre-reads, capture decisions and action items, distribute notes, and drive follow-ups to closure.
Manage end-to-end travel logistics (domestic and international), including itineraries, real-time changes, and traveler support.
Prepare and submit expense reports and reconcile corporate card activity in alignment with policy and deadlines.
Serve as the operational hub for the team—triage requests, manage priorities, and ensure projects and deliverables stay on track.
Plan and execute off-sites and in-person meetings, and support team culture initiatives (space, AV, catering, communications, and onsite logistics).
Coordinate team communications and maintain shared sites/resources to keep materials organized, current, and easy to access.
Own team budget coordination: open and track PO’s, partner with Finance and Marketing, and maintain accurate trackers to support monthly tracking, quarterly close, latest estimate forecasts, reconciliations, and reallocations.
BASIC QUALIFICATIONS
Bachelor’s degree with at least 2 years of experience; or a master’s degree with more than 0 years of experience; or an associate’s degree with 6 years of experience or a high school diploma (or equivalent) and 8 years of relevant experience.
2+ years of administrative experience with prior experience supporting and working in a team environment preferred
Demonstrated ability to carry out administrative functions proficiently, with exceptional attention to detailand to complete quality work on a timely basis
Proficient in Microsoft Outlook, Excel, the Microsoft Office Suite and SharePoint
Familiar with and able to use Pfizer internal systems such as PT&E, Ariba, etc.
Experience with budget management and coordination
Strong organizational skills
Exceptional interpersonal and communication skills
Demonstrated ability to show good judgment and discretion
Strong project, time management and organizational skills – applies only the necessary amount of process to ensure alignment, while keeping things simple and fast
Discretion and trustworthiness in dealing with confidential situations
PREFERRED QUALIFICATIONS
5+ years of administrative experience with prior experience supporting and working in a team environment preferred
Resourceful with ability to anticipate needs, manage multiple priorities with tight timelines and take initiative
Strong self-starter, independent and pro-active with proven ability to operate with minimal supervision and work well in team environment
Demonstrated ability to be a team player and remain calm under pressure
Models Pfizer Values
Communicates well and with intent; listens for understanding, shares information appropriately and in a manner that ensures a high degree of understanding and clarity
Strong personal network and evidence of teamwork in a matrix environment
NON-STANDARD WORK SCHEDULE, TRAVEL OR ENVIRONMENT REQUIREMENTS
Occasional engagement and communication required outside normal working hours.
Infrequent business travel may be required
The salary for this position ranges from $33.12 to $55.19 per hour. In addition, this position offers eligibility for overtime, weekend, holiday and other pay premiums depending on the work schedule and the Company’s policies. We offer comprehensive and generous benefits and programs to help our colleagues lead healthy lives and to support each of life’s moments. Benefits offered include a 401(k) plan with Pfizer Matching Contributions and an additional Pfizer Retirement Savings Contribution, paid vacation, holiday and personal days, paid caregiver/parental and medical leave, and health benefits to include medical, prescription drug, dental and vision coverage. Learn more at Pfizer Candidate Site – U.S. Benefits | (uscandidates.mypfizerbenefits.com). Pfizer compensation structures and benefit packages are aligned based on the location of hire. The United States salary range provided applies only to the United States - New York - New York City location.
Relocation assistance may be available based on business needs and/or eligibility.
Candidates must be authorized to be employed in the U.S. by any employer.
U.S. work visa sponsorship (such as TN, O-1, H-1B, etc.) is not available for this role now or in the future.
Sunshine Act
Pfizer reports payments and other transfers of value to health care providers as required by federal and state transparency laws and implementing regulations. These laws and regulations require Pfizer to provide government agencies with information such as a health care provider’s name, address and the type of payments or other value received, generally for public disclosure. Subject to further legal review and statutory or regulatory clarification, which Pfizer intends to pursue, reimbursement of recruiting expenses for licensed physicians may constitute a reportable transfer of value under the federal transparency law commonly known as the Sunshine Act. Therefore, if you are a licensed physician who incurs recruiting expenses as a result of interviewing with Pfizer that we pay or reimburse, your name, address and the amount of payments made currently will be reported to the government. If you have questions regarding this matter, please do not hesitate to contact your Talent Acquisition representative.
EEO & Employment Eligibility
Pfizer is committed to equal opportunity in the terms and conditions of employment for all employees and job applicants without regard to race, color, religion, sex, sexual orientation, age, gender identity or gender expression, national origin, disability or veteran status. Pfizer also complies with all applicable national, state and local laws governing nondiscrimination in employment as well as work authorization and employment eligibility verification requirements of the Immigration and Nationality Act and IRCA. Pfizer is an E-Verify employer. This position requires permanent work authorization in the United States.
Pfizer endeavors to make www.pfizer.com/careers accessible to all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process and/or interviewing, please email disabilityrecruitment@pfizer.com. This is to be used solely for accommodation requests with respect to the accessibility of our website, online application process and/or interviewing. Requests for any other reason will not be returned.
Administrative