AI-Enhanced Virtual Assistant

We are seeking a highly tech-savvy, detail-oriented AI-Enhanced Virtual Assistant to support our

team remotely in administrative, operational, and AI-integrated functions. This role goes beyond

traditional VA duties. You’ll play a key part in implementing AI solutions to improve business

operations, customer engagement, and decision-making processes.

AI & Tech Integration:

Implement and manage AI tools (e.g., ChatGPT, Zapier, Notion AI) to automate and enhance business operations

Support AI-driven systems for:

Member Retention & Churn Prediction – Identify at-risk members, automate outreach, and escalate when needed
Curriculum Tracking & Progress Updates – Monitor attendance, skill progression, and send personalized updates
Staff Scheduling Optimization – Forecast demand and auto-assign shifts using AI
24/7 Sales & Lead Management – Automate lead capture, follow-up, and conversion via SMS, email, and chat
Performance Dashboards & Insights – Summarize key metrics and provide actionable recommendations
Cultural Feedback & Exit Intelligence – Gather feedback, suggest morale improvements, and handle cancellation recovery

Administrative Support

Manage calendars, schedules, and email inboxes
Organize digital files and documents for easy retrieval
Prepare presentations, reports, and documents using AI-enhanced tools

Communication Management

Draft and respond to internal/external communications
Create meeting recaps and AI-generated follow-up summaries
Manage team notifications and updates across platforms like Slack or Teams

Project & Task Coordination

Track tasks and progress using tools like ClickUp, Asana, or Trello
Conduct online research and summarize insights using AI
Support project planning and collaboration across teams

Client Support & Interaction
Provide prompt responses to client inquiries and escalate when needed
Use chatbots and AI to improve service quality and speed
Handle sales-related communication and appointment setting via SMS and email

Qualifications & Skills:

Proven experience as a Virtual Assistant or in a similar administrative/support role
Highly tech-savvy with hands-on experience using AI tools (e.g., ChatGPT, Notion AI, Jasper, GrammarlyGO)
Familiarity with automation platforms like Zapier or Airtable to streamline tasks
Proficient with productivity and communication tools such as Google Workspace, Microsoft Office, Slack, and Zoom
Strong written and verbal communication skills in English
Able to work independently, manage multiple priorities, and maintain confidentiality
Detail-oriented, organized, and quick to learn new technologies
Has coaching and consultative experience in a similar role
Preferred leadership experience

Why Join Us?

Flexible work-from-home opportunity.

Opportunity to contribute to a growing business by enhancing efficiency and client experience.

Supportive and collaborative work environment.

Details

Location

Philippines United States

We are seeking a highly tech-savvy, detail-oriented AI-Enhanced Virtual Assistant to support our

team remotely in administrative, operational, and AI-integrated functions. This role goes beyond

traditional VA duties. You’ll play a key part in implementing AI solutions to improve business

operations, customer engagement, and decision-making processes.

AI & Tech Integration:

Implement and manage AI tools (e.g., ChatGPT, Zapier, Notion AI) to automate and enhance business operations

Support AI-driven systems for:

Member Retention & Churn Prediction – Identify at-risk members, automate outreach, and escalate when needed
Curriculum Tracking & Progress Updates – Monitor attendance, skill progression, and send personalized updates
Staff Scheduling Optimization – Forecast demand and auto-assign shifts using AI
24/7 Sales & Lead Management – Automate lead capture, follow-up, and conversion via SMS, email, and chat
Performance Dashboards & Insights – Summarize key metrics and provide actionable recommendations
Cultural Feedback & Exit Intelligence – Gather feedback, suggest morale improvements, and handle cancellation recovery

Administrative Support

Manage calendars, schedules, and email inboxes
Organize digital files and documents for easy retrieval
Prepare presentations, reports, and documents using AI-enhanced tools

Communication Management

Draft and respond to internal/external communications
Create meeting recaps and AI-generated follow-up summaries
Manage team notifications and updates across platforms like Slack or Teams

Project & Task Coordination

Track tasks and progress using tools like ClickUp, Asana, or Trello
Conduct online research and summarize insights using AI
Support project planning and collaboration across teams

Client Support & Interaction
Provide prompt responses to client inquiries and escalate when needed
Use chatbots and AI to improve service quality and speed
Handle sales-related communication and appointment setting via SMS and email

Qualifications & Skills:

Proven experience as a Virtual Assistant or in a similar administrative/support role
Highly tech-savvy with hands-on experience using AI tools (e.g., ChatGPT, Notion AI, Jasper, GrammarlyGO)
Familiarity with automation platforms like Zapier or Airtable to streamline tasks
Proficient with productivity and communication tools such as Google Workspace, Microsoft Office, Slack, and Zoom
Strong written and verbal communication skills in English
Able to work independently, manage multiple priorities, and maintain confidentiality
Detail-oriented, organized, and quick to learn new technologies
Has coaching and consultative experience in a similar role
Preferred leadership experience

Why Join Us?

Flexible work-from-home opportunity.

Opportunity to contribute to a growing business by enhancing efficiency and client experience.

Supportive and collaborative work environment.