UtopiaFF&E Supply chain Manager
This position will work closely with Interior Designers and Senior FF&E Procurement Manager to maintain FF&E budgets, project procurement, supply chain, logistics and project installations.
We are seeking a highly organized and experienced FF&E Supply Chain Project Manager to oversee the full logistics, quality control, and delivery process for a luxury residential hospitality project in Brazil. This role is responsible for managing production follow-up, factory coordination, inbound logistics from multiple regions (Brazil and Europe), storage operations in Preá, and final-mile delivery into Jericoacoara—an area with challenging access conditions.The ideal candidate has strong project management skills, experience in complex supply-chain environments, and the ability to work collaboratively with vendors, factories, construction teams, installers, and logistics partners.
At a glace:
- Mid–Senior role overseeing end-to-end FF&E supply chain for a luxury hospitality project in Brazil
- Responsible for factory supervision, quality control, and production sign-off (Brazil & Europe)
- Manages storage operations in Preá and all inbound logistics
- Coordinates last-mile delivery into Jericoacoara with specialized 4x4/off-road vehicles
- Oversees inventory accuracy, documentation, dispatch & receiving
- Plans and supervises loading/unloading, equipment rental, and batch delivery scheduling
- Works closely with Construction for delivery timelines, site readiness, and installation planning
- Supervises Utopia-hired installers to ensure deadlines, quality standards, and contractual commitments
- Must be highly organized, proactive, and experienced in complex or remote logistics environments
Responsibilities
Production Oversight & Quality Control
- Supervise FF&E production at each factory (Brazil & Europe).
- Conduct detailed quality checks and approve inventory before packing and sign-off.
- Ensure all items meet Utopia’s standards for quality, specifications, and finishes.
Inbound Logistics & Storage Management
- Monitor and confirm the arrival of goods at the Preá storage facility.
- Arrange and oversee loading/unloading operations at all locations.
- Hire necessary local equipment or machinery as required.
- Maintain a full, accurate, and continuously updated inventory of all items.
Documentation & Compliance
- Handle all dispatch, receiving, and transport paperwork.
- Ensure complete documentation for internal controls and auditing.
Delivery Coordination & Final-Mile Logistics
- Oversee delivery schedules from factories to Preá, ensuring timely arrivals.
- Plan and manage logistics from Preá to Jericoacoara—including batch deliveries due to access restrictions (large trucks cannot cross dunes).
- Hire and coordinate appropriate 4x4 or off-road trucks capable of operating in sandy conditions.
- Supervise all loading/unloading operations for the Preá–Jeri transfers.
On-Site Coordination & Installation Support
Coordinate delivery timelines and equipment needs with the Construction team.
Organize and supervise unpacking activities.
Oversee Utopia-hired installation teams to ensure full compliance with contract requirements, deadlines, and quality standards.
Professional Experience
5+ years of experience in FF&E logistics, supply chain management, project management, or procurement—preferably in hospitality or high-end residential projects.
Proven experience supervising factory production, performing quality checks, and managing sign-off processes.
Demonstrated ability to coordinate international and domestic logistics (Brazil + Europe preferred).
Experience managing storage facilities, inventory systems, and warehouse operations.
Solid track record overseeing loading/unloading operations, equipment rental, and transport coordination.
Hands-on experience with remote or difficult-access job sites (desert, beach, island, jungle environments are a strong plus).
Experience coordinating with construction teams, installers, and multiple vendors simultaneously.
Prior responsibility for delivery scheduling, documentation, and compliance.
Experience supervising installation teams is highly desirable.
Portuguese and English a must - any other language a plus
Technical Skills
- Strong knowledge of FF&E manufacturing processes, materials, finishes, and quality standards.
- Proficiency in inventory management tools, tracking systems, and documentation workflows.
- Understanding of logistics planning, especially final-mile or off-road delivery constraints.
- Familiarity with transport regulations, customs basics, and dispatch/receiving procedures.
- Strong reporting and documentation skills (photos, checklists, receiving logs, QC reports).
- Ability to read technical documents (spec sheets, shop drawings, BOQs).
Salary and benefits are competitive and based on candidate experience.
Note: Please submit your CV in English.