Part-Time Accounts Payable Specialist (Remote)

Part-Time Accounts Payable Specialist (Remote)Rate: $800/monthHours: Approximately 15 hours per week, US hoursLocation: RemoteStart Date: ASAP

About the Role:We’re seeking a detail-oriented and proactive Part-Time Accounts Payable Specialist to support our finance operations. This remote role is perfect for a self-starter with strong QuickBooks and Excel skills, and a solid understanding of month-end close processes and basic tax compliance. You’ll be working around 15 hours per week, with higher volume during the first week of each month.

Key Responsibilities:

Invoice Management:
Process 10–15 invoices during the first week of each month
Handle ~5 invoices weekly for the remainder of the month
Ensure invoices are coded accurately, approved, and entered in a timely manner
Accounts Payable:
Record and manage bills in QuickBooks Online
Manage payment scheduling and maintain accurate vendor records
Assist with Ramp expense management platform (e.g., tracking transactions, managing approvals)
Month-End Closing:
Perform accrual processing and ensure all AP transactions are properly recorded
Support financial close activities across 9 different U.S. states
Pool data from QuickBooks and Excel for reporting as needed
Vendor and Tax Compliance:
Maintain a large vendor database and ensure collection and organization of W-9 forms
Support monthly and quarterly tax compliance by ensuring vendor and expense documentation is accurate and complete
Respond to vendor inquiries and ensure compliance with state-specific requirements
Reporting and Analysis:
Use Excel to generate reports, summaries, and reconciliations as requested
Assist in data validation and cleanup for financial and audit purposes

Qualifications:

Strong experience with QuickBooks Online
Proficiency in Microsoft Excel (pivot tables, lookups, formatting, etc.)
Solid understanding of Accounts Payable, month-end closing, and accrual accounting
Familiarity with U.S. tax compliance, including W-9 handling and state-by-state AP/tax requirements
Highly detail-oriented, organized, and capable of working independently
Excellent written and verbal communication skills

Nice to Have:

Experience with Ramp or similar expense management platforms
Prior experience handling AP and compliance across multiple U.S. states
Background in working with small to midsize companies in a remote setup

Details

Location

Philippines

Salary

$0/hour

Technologies

Excel

Ramp

Part-Time Accounts Payable Specialist (Remote)Rate: $800/monthHours: Approximately 15 hours per week, US hoursLocation: RemoteStart Date: ASAP

Key Responsibilities:

Invoice Management:
Process 10–15 invoices during the first week of each month
Handle ~5 invoices weekly for the remainder of the month
Ensure invoices are coded accurately, approved, and entered in a timely manner
Accounts Payable:
Record and manage bills in QuickBooks Online
Manage payment scheduling and maintain accurate vendor records
Assist with Ramp expense management platform (e.g., tracking transactions, managing approvals)
Month-End Closing:
Perform accrual processing and ensure all AP transactions are properly recorded
Support financial close activities across 9 different U.S. states
Pool data from QuickBooks and Excel for reporting as needed
Vendor and Tax Compliance:
Maintain a large vendor database and ensure collection and organization of W-9 forms
Support monthly and quarterly tax compliance by ensuring vendor and expense documentation is accurate and complete
Respond to vendor inquiries and ensure compliance with state-specific requirements
Reporting and Analysis:
Use Excel to generate reports, summaries, and reconciliations as requested
Assist in data validation and cleanup for financial and audit purposes

Qualifications:

Strong experience with QuickBooks Online
Proficiency in Microsoft Excel (pivot tables, lookups, formatting, etc.)
Solid understanding of Accounts Payable, month-end closing, and accrual accounting
Familiarity with U.S. tax compliance, including W-9 handling and state-by-state AP/tax requirements
Highly detail-oriented, organized, and capable of working independently
Excellent written and verbal communication skills

Nice to Have:

Experience with Ramp or similar expense management platforms
Prior experience handling AP and compliance across multiple U.S. states
Background in working with small to midsize companies in a remote setup