Project Leader and Analyst, Medical Affairs

Vantive is a vital organ therapy company on a mission to extend lives and expand possibilities for patients and care teams everywhere. For 70 years, our team has driven meaningful innovations in kidney care. As we build on our legacy, we are deepening our commitment to elevating the dialysis experience through digital solutions and advanced services, while looking beyond kidney care and investing in transforming vital organ therapies. Greater flexibility and efficiency in therapy administration for care teams, and longer, fuller lives for patients— that is what Vantive aspires to deliver.

We believe Vantive will not only build our leadership in the kidney care space, it will also offer meaningful work to those who join us. At Vantive, you will become part of a community of people who are focused, courageous and don’t settle for the mediocre. Each of us is driven to help improve patients’ lives worldwide. Join us in advancing our mission to extend lives and expand possibilities.

Summary:

As the Project Leader and Analyst, you will provide support to the Global Medical Affairs Acute Therapies team, acting with little supervision, anticipating needs while managing the day‐to‐day workflow and prioritizing various projects, which includes scheduling, contact management, preparing materials for meetings. The Project Leader and Analyst will perform, coordinate and oversee administrative duties while providing an extensive level of support. This will enable the Global Medical Affairs Acute Therapies team to work more efficiently and effectively towards reaching the organization’s growth goals.

The Job:

Assume the role as the primary point of contact between the Global Healthcare Lead professionals and internal/external clients. Point of contact for extended team and support functions: facilitate communication, information flow, provide support as required.
Arrange meetings and appointments and provide reminders as needed; maintain a master corporate calendar of all conferences, all-hands events, holidays, and vacations.
Handle requests, feedback, and queries quickly and professionally.
Maintain strong relationships with vendors and keep price data to get the best pricing on supplies and services.
Handling the contracting and communication with the Healthcare Professionals.
Collaborate with Ethics & Compliance and Medical Affairs Operations Depts on vendor agreements and SOWs
Create POs, process invoices, ensure that payments are made in timely manner.
Provide support to budget monitoring including tracking expenditures and providing reports.
Provide Executive Assistant duties to the Acute Medical Lead: diary management, proactive management of complex travel arrangements, monitoring of upcoming deadlines and management of travel expenses.
Coordinate internal schedule & activities: regular staff calls, regular calls with Regional Medical Affairs teams, review meetings, one on ones.
Responsible for organizing internal and cross-functional meetings (Marketing, Regional Medical Affairs, etc.): coordinate calendars with stakeholders, determine best date/venue, manage hotel arrangements, venue organization, audio-visual equipment, catering, orchestrate team events, produce accurate briefing and agenda papers, meeting coordination, liaison with presenters to assemble full presentation, minute taking, and proactive driving of actions points. Ensure the smooth running of all events on site. Take minutes during meetings.
Manage and regularly update department OneDrive documents for appropriate record of presentations/action items and best practices exchange. Use multiple technical applications including word processing, database management, spreadsheets, graphics and presentation software, electronic calendar, email, and other technical/scientific applications. Use Internet, may include Sharepoint updating.
Maintain and update Global and Regional Medical Affairs contact list, organizational charts, e-mail distribution lists.
Carry out special projects on an as needed basis.

Who You are:

An A-level standard of education and be proficient in Microsoft Office tools and computer systems.
Highly Organized & Detail Oriented: Manage multiple projects effectively while maintaining precision in execution, ensuring compliance with global medical affairs standards.
Professional communication: Articulates complex information with clarity, diplomacy and sophistication, adapting messaging to various stakeholders, including executives and healthcare professionals.
Fluent & Polished English Skills: Strong written and verbal communication, ensuring accuracy and professionalism in high-stakes discussions and documentation.
Problem- Solving Mindset: Proactively identifies challenges, anticipates risks and develops strategic solutions to optimize workflows and project outcomes.
Confidentiality & Discretion handles highly sensitive and corporate information with he upmost integrity and compliance.
Collaborative & Adaptable: Thrives in a team-oriented environment, fostering cooperation among internal and external stakeholders to drive seamless project execution.

Reasonable Accommodation

Vantive is committed to working with and providing reasonable accommodations to individuals with disabilities globally. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application or interview process, please click on the link here and let us know the nature of your request along with your contact information. Form Link

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Details

Location

Malta

Summary:

The Job:

Assume the role as the primary point of contact between the Global Healthcare Lead professionals and internal/external clients. Point of contact for extended team and support functions: facilitate communication, information flow, provide support as required.
Arrange meetings and appointments and provide reminders as needed; maintain a master corporate calendar of all conferences, all-hands events, holidays, and vacations.
Handle requests, feedback, and queries quickly and professionally.
Maintain strong relationships with vendors and keep price data to get the best pricing on supplies and services.
Handling the contracting and communication with the Healthcare Professionals.
Collaborate with Ethics & Compliance and Medical Affairs Operations Depts on vendor agreements and SOWs
Create POs, process invoices, ensure that payments are made in timely manner.
Provide support to budget monitoring including tracking expenditures and providing reports.
Provide Executive Assistant duties to the Acute Medical Lead: diary management, proactive management of complex travel arrangements, monitoring of upcoming deadlines and management of travel expenses.
Coordinate internal schedule & activities: regular staff calls, regular calls with Regional Medical Affairs teams, review meetings, one on ones.
Responsible for organizing internal and cross-functional meetings (Marketing, Regional Medical Affairs, etc.): coordinate calendars with stakeholders, determine best date/venue, manage hotel arrangements, venue organization, audio-visual equipment, catering, orchestrate team events, produce accurate briefing and agenda papers, meeting coordination, liaison with presenters to assemble full presentation, minute taking, and proactive driving of actions points. Ensure the smooth running of all events on site. Take minutes during meetings.
Manage and regularly update department OneDrive documents for appropriate record of presentations/action items and best practices exchange. Use multiple technical applications including word processing, database management, spreadsheets, graphics and presentation software, electronic calendar, email, and other technical/scientific applications. Use Internet, may include Sharepoint updating.
Maintain and update Global and Regional Medical Affairs contact list, organizational charts, e-mail distribution lists.
Carry out special projects on an as needed basis.

Who You are:

An A-level standard of education and be proficient in Microsoft Office tools and computer systems.
Highly Organized & Detail Oriented: Manage multiple projects effectively while maintaining precision in execution, ensuring compliance with global medical affairs standards.
Professional communication: Articulates complex information with clarity, diplomacy and sophistication, adapting messaging to various stakeholders, including executives and healthcare professionals.
Fluent & Polished English Skills: Strong written and verbal communication, ensuring accuracy and professionalism in high-stakes discussions and documentation.
Problem- Solving Mindset: Proactively identifies challenges, anticipates risks and develops strategic solutions to optimize workflows and project outcomes.
Confidentiality & Discretion handles highly sensitive and corporate information with he upmost integrity and compliance.
Collaborative & Adaptable: Thrives in a team-oriented environment, fostering cooperation among internal and external stakeholders to drive seamless project execution.

Reasonable Accommodation

Recruitment Fraud Notice