Event Marketing Operations Associate

About Outreach

Outreach, founded in 2014, is the only complete agentic AI platform for revenue teams. Outreach infuses agentic AI, conversation intelligence, and assistive AI to power hundreds of use cases across revenue motions. From new logo prospecting to expansions, deal acceleration, driving retention, and forecasting, Outreach AI automates workflows and frees sellers to focus on more strategic conversations and actions. Revenue leaders benefit from connected account visibility, performance insights, and higher forecasting accuracy across every GTM team. World leading enterprise organizations use Outreach to power their revenue teams, including Databricks, SAP, Siemens, and Verizon to name a few.

The Role Outreach is seeking an Event Marketing Operations Associate to power the operational infrastructure behind our global event portfolio. This role will help scale and streamline the systems, processes, and financial operations that support more than 75+ annual programs, including third-party conferences, field marketing activations, and proprietary events.

Working closely with the Director of Global Events, Marketing Operations, Finance, and cross-functional marketing teams, this role will ensure event programs run smoothly behind the scenes by managing procurement workflows, vendor onboarding, contract administration, marketing systems coordination, and project management infrastructure.

This position is ideal for someone who enjoys building structure, improving processes, and ensuring complex programs run efficiently at scale.

Location: We’re open to remote within the US or hybrid at one of our office locations (Seattle, Atlanta).

Key Responsibilities

Event Program Operations & Project Infrastructure

• Build and maintain Asana project frameworks for third-party events, field marketing programs, and proprietary events to ensure consistent execution across the portfolio.
• Create scalable project templates, timelines, and task structures that support multiple concurrent events.
• Coordinate cross-functional workflows across marketing, creative, brand, demand generation, and sales teams to ensure milestones and dependencies stay on track.
• Serve as a central operational partner for event program managers, ensuring visibility into deliverables, deadlines, and ownership.
• Maintain documentation and operational playbooks for event execution processes.
• Maintain the master event calendar and program tracker to ensure visibility across marketing leadership and cross-functional teams.

Procurement, Vendor Management and Contracts

• Support the procurement lifecycle for event vendors including vendor onboarding, contract routing, and internal approvals.
• Partner with legal, procurement, and finance teams to ensure contracts, SOWs, and vendor agreements are processed efficiently.
• Track contract status, payment terms, and key deadlines to ensure vendor obligations are met.
• Coordinate vendor setup within internal procurement and finance systems.
• Maintain vendor documentation and assist with RFP coordination and vendor evaluation processes when needed.

Budget, Finance and Invoice Management

• Manage invoice processing, PO tracking, and payment coordination with finance and vendors.
• Maintain accurate financial documentation for event programs including contracts, invoices, and reconciliation records.
• Assist with post-event financial reconciliation and reporting.
• Help ensure event spend aligns with approved budgets and procurement guidelines.

Marketing Operations and Event Technology

• Partner with Marketing Operations to support event registration workflows, campaign tracking, and attendee data management.
• Ensure accurate attendee data capture, lead tracking, and post-event data flow into marketing and sales systems.
• Support reporting workflows by helping maintain consistent event data and performance tracking.

Who You Are

• 3+ years experience in event operations, marketing operations, project management, or event marketing, preferably within B2B SaaS, technology, or high-growth organizations.
• Highly operational and process-oriented, with strong attention to detail and the ability to manage multiple workflows simultaneously.
• Experience coordinating vendor contracts, procurement processes, and invoice management.
• Comfortable working with project management platforms such as Asana or similar tools.
• Familiarity with marketing and event technologies such as Salesforce, Marketo, Cvent, or Bizzabo preferred.
• Strong communicator who enjoys working cross-functionally across marketing, finance, legal, and sales teams.
• Ability to thrive in a fast-paced environment supporting a high volume of events.
• Limited travel required, with occasional travel to support major flagship events.

USD 75,000 - 95,000 a year

#LI-AK1

Why You’ll Love It Here

• Flexible time off
• 401k to help you save for the future
• Generous medical, dental, and vision coverage for full-time employees and their dependents
• A parental leave program that includes options for a paid night nurse, and a gradual return to work
• Infertility/ assisted reproductive services benefit
• Employee referral bonuses to encourage the addition of great new people to the team
• Snacks and beverages in the Office, along with fun events to celebrate
• Diversity and inclusion programs that promote employee resource groups like Outreach Women's Network, Latinx community, Outreach Black Connection, AAPI community, Pride/LGBTQIA+, Gender+, Disability Community, and Veterans/Military

Outreach is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.

Our success is reliant on building teams that include people from different backgrounds and experiences who can elevate assumptions and ideas with fresh perspectives. We're dedicated to hiring the whole human, not just a resume. To that end, we look for a diverse pool of applicants-including those from historically marginalized groups. We would like to invite you to apply even if you don't think you meet all of the requirements listed below. We don't want a few lines in a job description to get between us and the opportunity to meet you.