Project Assistant - Clinics

Work Schedule

Standard (Mon-Fri)

Environmental Conditions

Office

Job Description

Provides project-specific clerical support to the Clinic Project Managers during the course of a clinical research study. Maintains critical document files and other study-related information. Facilitates the submission of documents to the IRB's during study initiation activities.

Day to day responsibilities:

• Composes and proofreads sponsor correspondence and other study-related 

• documents for Project Manager and IRB submittal. Submits documents to IRB as needed (includes initial submission and any updates to study). Photocopies and distributes study related documents as needed. Facilitates departmental  communication/interaction with IRB.

• Provides administrative support for Project Manager which includes but is not limited to printing of emails, answering phones, creating expense reports, and any other study-related support as needed.

• Files critical documents in study files in a timely manner. Audits study files to ensure all project documents are accounted for and no incorrectly filed documents exist in the file.

• Enters, updates, maintains, and tracks project data in the database.

• Performs other duties as assigned.

Qualifications: 
Education and Experience:

• Czech Language is essential (minimum A2 level)

• High / Secondary school diploma or equivalent and relevant formal academic / vocational qualification

• Technical positions may require a certificate

• Previous experience that provides the knowledge, skills, and abilities to perform the job (comparable to at least 2 years).

• In some cases an equivalency, consisting of a combination of appropriate education, training and/or directly related experience, will be considered sufficient for an individual to meet the requirements of the role.

 

Knowledge, Skills and Abilities:

• Strong organizational skills

• Strong attention to detail

• Good written and verbal communication skills

• Basic computer skills with working knowledge of Microsoft Office applications

• Time management and multi-tasking skills

• Ability to work in a collaborative team environment

Working Conditions and Environment:

Work is performed in a clinical environment, but does not involve working in a controlled (i.e. laboratory) setting.

Physical Requirements:

• Frequently stands, twists waists, squats, and bends neck for 4--6 hours per day. 

• Repetitive hand movement of both hands with the ability to make fast, simple, repeated movements of the fingers, hands, and wrists. Ability to make precise coordinated movements, of the fingers to grasp and manipulate objects. 

• Frequent mobility required. 

• Occasional crouching, stooping, bending and twisting of upper body and neck. 

• Moderate lifting (or otherwise movement, carrying, setting, and placement)of 15-30 lbs. with a maximum lift of 35 lbs.

• Ability to access and use a variety of computer software developed both in-house and off-the-shelf.

• Ability to communicate information and ideas so others will understand; with the ability to listen to and understand information and ideas presented through spoken words and sentences. 

• May interact with others, relating and gathering sensitive information. Interaction includes diverse groups.

• Works with guidance or reliance on oral or written instructions from management. May require periods of intense concentration.

• Performs a wide range of variable tasks as dictated by variable demands and changing conditions with little predictability as to the occurrence. Ability to perform under stress. Ability to multi-task. 

• Regular and consistent attendance.