RegeneronExecutive Assistant, Global Patient Safety
Regeneron is seeking an Executive Assistant to join our Global Patient Safety Organization!
In this role, a typical day might include:
The Global Patient Safety (GPS) Executive Assistant is a dynamic role that requires tenured experience in administrative support at Regeneron. The Executive Assistant will report to and support the Senior Vice President (SVP) of GPS who oversees a global leadership team and functions in their remit. The incumbent will provide advanced calendar management, travel and all associated logistics to the SVP of GPS to ultimately ensure leaders of Regeneron and associated teams can effectively carry out high level business objectives. Given business need, the incumbent will lead team event planning, cross functional team building and town halls, order department supplies, become involved with space planning and may take in additional client support in a highly proactive, professional, collaborative and efficient manner. The Executive Assistant should have advanced experience in Microsoft 365 applications, Concur, and is able to learn new technologies with ease for themselves and their client.
This role might be for you if can:
Proactively manages and responsible for time management and calendars of Executive using thorough understanding of department and leadership priorities.
Ability to anticipate the needs of leaders and teams in order to manage and problem solve all logistics with a larger scope and greater impact if scheduling conflicts occur.
May lead all logistics/execution of internal meetings including but not limited to cross functional team buildings and town halls. Acts as the contact for external meetings and is responsible for collaborating with Strategic Sourcing and Procurement to manage and negotiate contracts for off-site meetings as well as managing meeting/event budgets within the approval limit. May act as point person to gather agenda items and may collect slides from multiple individuals in order to provide a complete slide deck and materials for meetings/events.
May assist with managing budgets within functional department supported.
Handles travel and expense reports for their client, and additional clients in the department if necessary. Assists guests with travel, where applicable.
Advanced knowledge of company policies, procedures and resources and acts as a point person for leader(s)/department(s) taking the lead to raise potential continuous improvement efforts to current processes.
Actively manages department contact lists/org charts. Proactively manages and updates content on department SharePoint sites and/or internal pages.
Responsible for proactively monitoring purchase order requests and may be responsible for gathering expense requests. May also submit requisitions and coordinate tracking of departmental deadlines.
May lead the preparation, onboarding and assimilation for new employees within GPS, including coordination with IT, Facilities, and Procurement. Assists with department space planning and may assist in headcount tracking.
Anticipate and make recommendations for catering for meetings and events scheduled over meal periods.
May act as SME for junior Administrative colleagues, create best practices and proactively works with other administrative coordinators to ensure coverage while Admins are out of the office.
All other duties as assigned.
To be considered for this opportunity, you must have the following:
Associates or BA preferred; 8+ years administrative experience with a minimum of 4 years of executive administrative experience desirable.
Years of experience may be considered in lieu of degree.
Highly collaborative within the department(s) of support as well as being sought out by peers cross-functionally. Skillful written and verbal communication skills are essential; ability to interact across all levels of employees and management while maintaining confidentiality. Demonstrated organizational knowledge and ability to understand department and leader priorities while potentially supporting groups with increasingly complex responsibilities.
Highly independent and shows advanced judgment and problem-solving skills. Comfortable leading projects. Ability to coordinate team members cross-functionally.
Is a quick learner, can cope and make good decisions despite change and ambiguity; skillfully handles risk and uncertainty with composure and shifts gears with ease.
Works comfortably with all levels in the organization including senior managers. Understands how senior leaders think and what they expect.
Advanced knowledge and proficiency in MS Office, SharePoint, Concur and teleconference systems with the ability to assist with more advanced troubleshooting. May be responsible for training new employees on internal systems
Does this sound like you? Apply now to take your first step towards living the Regeneron Way! We have an inclusive culture that provides comprehensive benefits, which vary by location. In the U.S., benefits may include health and wellness programs (including medical, dental, vision, life, and disability insurance), fitness centers, 401(k) company match, family support benefits, equity awards, annual bonuses, paid time off, and paid leaves (e.g., military and parental leave) for eligible employees at all levels! For additional information about Regeneron benefits in the US, please visit https://careers.regeneron.com/en/working-at-regeneron/total-rewards/. For other countries’ specific benefits, please speak to your recruiter.
Please be advised that at Regeneron, we believe we are most successful and work best when we are together. For that reason, many of Regeneron’s roles are required to be performed on-site. Please speak with your recruiter and hiring manager for more information about Regeneron’s on-site policy and expectations for your role and your location.
Regeneron is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion or belief (or lack thereof), sex, nationality, national or ethnic origin, civil status, age, citizenship status, membership of the Traveler community, sexual orientation, disability, genetic information, familial status, marital or registered civil partnership status, pregnancy or parental status, gender identity, gender reassignment, military or veteran status, or any other protected characteristic in accordance with applicable laws and regulations. The Company will also provide reasonable accommodation to the known disabilities or chronic illnesses of an otherwise qualified applicant for employment, unless the accommodation would impose undue hardship on the operation of the Company's business.
For roles in which the hired candidate will be working in the U.S., the salary ranges provided are shown in accordance with U.S. law and apply to U.S.-based positions. For roles which will be based in Japan and/or Canada, the salary ranges are shown in accordance with the applicable local law and currency. If you are outside the U.S, Japan or Canada, please speak with your recruiter about salaries and benefits in your location.
Please note that certain background checks will form part of the recruitment process. Background checks will be conducted in accordance with the law of the country where the position is based, including the type of background checks conducted. The purpose of carrying out such checks is for Regeneron to verify certain information regarding a candidate prior to the commencement of employment such as identity, right to work, educational qualifications etc.
Salary Range (hourly)
$38.61 - $63.03