Event Producer

VIBE is more than a magazine — it's a cultural institution. Since its founding, VIBE has been the authority on hip-hop, R&B, and Black culture, spotlighting the voices, movements, and moments that shape the global zeitgeist. Now, we’re evolving. We're building a next-generation media brand that lives across platforms, connects deeply with audiences, and creates programming that defines what's next in music, style, art, and culture.

We’re looking for an Austin, TX based Event Producer to lead, plan, and organize events that bring VIBE’s cultural programming to life, curating a calendar of live experiences, and cultural moments that amplify our voice and relevance across the industry. This is a highly collaborative role, working across the content teams as well as sales and marketing.

As PMC values in-person collaboration and team cohesion, employees work onsite 4 days a week and 1 day remotely with a focus on maintaining a vibrant and inclusive culture. At PMC, we believe working in a highly collaborative, office-first environment fosters real-time communication, spontaneous idea sharing, and stronger interpersonal relationships that drive innovation and team cohesion. PMC prioritizes in-person collaboration and does not offer remote-only roles.

Responsibilities will include:

• Work closely with the Sales team to build out custom budgets for events included in pitches
• Build, manage and recommend both internal and client facing timelines per event
• Research and help identify venue options for various events, collaborating with Production & Events team and the Events Director on securing final selection
• Work with marketing and manage a detailed timeline for event execution from iteration to load in and load out and act as a point person at events, working closely with sponsors, clients, agencies, venue teams and the VIBE events team
• Secure, recommend and bid out vendors for each event. This includes but is not limited to: Fabricators, Staff, Production Vendors, Food and Beverage vendors
• Create invite and e-blast lists and track/manage RSVP’s
• Manage and track all expenses and payments for events
• Sponsorship activation execution
• Manage and execute both internal and external facing budgets for client
• Work with Creative team to develop website and event collateral
• Process fully executed contracts in Salesforce, request invoice and send to sponsor for payment
• Work with Sales team to prepare event recap for sponsors
• Travel is required for events per direction from VP of Events

We are seeking:

• 4+ years’ experience producing events
• Experience producing sponsorship moments and brand integrations around live music
• Understanding of, and experience in producing, bespoke branded events
• Client & Sponsor management skills including weekly status updates, brand approval processes, and meeting or exceeding client expectations and performance KPIs
• Ability to collaborate with sales & marketing teams on pitches and creative ideation for brand moments 
• Knowledge of brand activation tactics, tools and strategies to deliver success against client deliverables
• Forward thinking, self-starter who consistently elevates VIBE event operations
• Intricate knowledge of both venue and band production and backline
• Relationships with production vendors, lighting vendors, backline vendors and staffing companies
• Ability to procure multiple bids and negotiate
• Knowledge of both artist and venue insurance requirements
• Knowledge of contract requirements and contractual steps needed per event
• Historical relationships with agencies and managers
• Knowledge of artist pricing by market 
• Detailed knowledge of all talent agencies and contacts per market at each agency
• Ability to travel to events, potentially multiple per month 
• Intricate knowledge of load in and load out processes 
• Extremely organized and detail oriented
• Team player 
• Several years’ experience building budget formats for different sized events at different scales
• Intricate knowledge of excel, PowerPoint, Canva, Google sheets, Concur and other budgeting tools
• Ability to stay focused and organized when multiple projects are happening at the same time

A good faith estimate of the salary range is $70k - $80k upon hire. Factors that could be used to determine your actual salary may include your specific skills, years of experience and comparison to current employees already in this role. If you have more or less experience than specified on this job posting, please apply and list your salary expectations.

If hired, employee will be in an “at-will position” and the Company reserves the right to modify base salary (as well as any other discretionary payment or compensation program) at any time, including for reasons related to individual performance, Company or individual department/team performance, and market factors).

It’s all About You…

PMC's comprehensive benefits package is thoughtfully designed to support every aspect of your life, empowering you to thrive both personally and professionally. We offer PMC-Paid Healthcare with no employee paycheck contributions on medical, dental, and vision for you and your family. PMC also offers Flexible Spending Accounts (Healthcare, Dependent Care & Commuter), an Employee Assistance Program, Life Insurance, Short- & Long-Term Disability, Paid Parental Leave, and a 401(k) Retirement Plan with an Employer match. Employees are also eligible to take advantage of company discounts and perks including Pet Insurance, Home & Auto Insurance, Mortgage discounts, and a variety of other savings on wellness, lifestyle, and financial essentials. As part of PMC's dedication to consistently meeting employees’ needs, we are currently launching a new Flexible Vacation Policy.

About VIBE:

VIBE is a premier destination for music, entertainment and cultural content for a global multicultural audience.  For more than 25 years, VIBE has been influential in chronicling celebrities, sounds, fashion and events from hip hop and R&B to the modern day converging landscape. Today, VIBE highlights the manifestations of social justice while sparking dialogue that informs as well as issues change.

VIBE is more than a magazine — it's a cultural institution. Since its founding, VIBE has been the authority on hip-hop, R&B, and Black culture, spotlighting the voices, movements, and moments that shape the global zeitgeist. 

About PMC:    

Penske Media Corporation (PMC) is a leading global media and information services company whose award-winning content attracts a passionate audience of over 300 million globally. Since 2004, PMC has been a pioneer in digital media reaching viewers on all screens across its ever-growing constellation of iconic brands, which includes Variety, Rolling Stone, The Hollywood Reporter, Billboard, Dick Clark Productions, WWD, SHE Media, Robb Report, Deadline, TVLine, Sportico, BGR, ARTnews, Fairchild Media, Vibe, IndieWire, Artforum, Gold Derby, and Luminate, the premier data and analytics company. PMC’s journalists and content creators deliver daily the most comprehensive news and information in their industries and areas of coverage, unequaled in ambition, depth, and courage. In addition, PMC owns several vital cultural events such as SXSW, LA3C, and Latin Music Week. Headquartered in New York and Los Angeles with additional offices in 14 countries worldwide, PMC believes companies should not only be profitable but also forces for good. PMC is committed to fostering a working environment that is inclusive and responsible, where we value a company culture built on all backgrounds, voices, and experiences. For more information on the company, please visit www.PMC.com