Executive Admin Assistant

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Executive Admin Assistant

Kingston, Jamaica

Apply for Position Or refer someone

Job Openings Executive Admin Assistant

About the job Executive Admin Assistant

Role Overview:

The Executive Administrative Assistant provides high-level administrative support to senior executives, ensuring smooth operations, effective communication, and efficient workflow. The role requires discretion, professionalism, and strong organizational skills to manage executive schedules, correspondence, and office operations.

Key Responsibilities

Manage and maintain executive calendars, including scheduling meetings, appointments, and travel arrangements
Prepare, edit, and proofread correspondence, reports, presentations, and other business documents
Act as the first point of contact for internal and external stakeholders, ensuring professional communication and follow-up
Coordinate meetings, conferences, and events, including logistics, materials, and minute-taking
Maintain and organize confidential files, records, and office systems to ensure accessibility and compliance
Assist with project coordination, tracking deadlines, and following up on action items
Handle incoming calls, emails, and inquiries, prioritizing urgent matters and delegating when appropriate
Liaise with internal departments and external partners to facilitate smooth operations and efficient workflow
Support executive decision-making by providing timely information, research, and administrative assistance

Education & Experience

Bachelors degree in Business Administration, Management, or related field preferred
Minimum of 3–5 years of experience providing executive-level administrative support
Experience managing complex calendars, travel arrangements, and executive communications

Specialized Skills & Competencies

Excellent organizational, time management, and multitasking skills
Strong written and verbal communication skills
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office software
Ability to maintain confidentiality and exercise discretion in sensitive matters
Strong interpersonal skills and the ability to build positive working relationships
Detail-oriented, proactive, and capable of anticipating executive needs
Ability to work under pressure and meet tight deadlines

Work Environment & Conditions

Normal office environment
May require occasional extended hours or travel
Fast-paced and dynamic workplace

Apply for Position Or refer someone

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[ Email](https://www.careers-page.com/thehivecareersmailto://?&subject=Job: Executive%20Admin%20Assistant&body=Hi there,%0D%0A %0D%0A I would like to share with you this job:%0D%0A %0D%0A https://www.careers-page.com/thehivecareers/job/4RVV8875%0D%0A %0D%0A Best regards%0D%0A)

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Role Overview:

Key Responsibilities

\n
Manage and maintain executive calendars, including scheduling meetings, appointments, and travel arrangements
\n
\n
Prepare, edit, and proofread correspondence, reports, presentations, and other business documents
\n
\n
Act as the first point of contact for internal and external stakeholders, ensuring professional communication and follow-up
\n
\n
Coordinate meetings, conferences, and events, including logistics, materials, and minute-taking
\n
\n
Maintain and organize confidential files, records, and office systems to ensure accessibility and compliance
\n
\n
Assist with project coordination, tracking deadlines, and following up on action items
\n
\n
Handle incoming calls, emails, and inquiries, prioritizing urgent matters and delegating when appropriate
\n
\n
Liaise with internal departments and external partners to facilitate smooth operations and efficient workflow
\n
\n
Support executive decision-making by providing timely information, research, and administrative assistance
\n

Education & Experience

\n
Bachelors degree in Business Administration, Management, or related field preferred
\n
\n
Minimum of 3\u20135 years of experience providing executive-level administrative support
\n
\n
Experience managing complex calendars, travel arrangements, and executive communications
\n

Specialized Skills & Competencies

\n
Excellent organizational, time management, and multitasking skills
\n
\n
Strong written and verbal communication skills
\n
\n
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office software
\n
\n
Ability to maintain confidentiality and exercise discretion in sensitive matters
\n
\n
Strong interpersonal skills and the ability to build positive working relationships
\n
\n
Detail-oriented, proactive, and capable of anticipating executive needs
\n
\n
Ability to work under pressure and meet tight deadlines
\n

Work Environment & Conditions

\n
Normal office environment
\n
\n
May require occasional extended hours or travel
\n
\n
Fast-paced and dynamic workplace

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Details

Location

Kingston, Jamaica Jamaica

Executive Admin Assistant

Kingston, Jamaica

Apply for Position Or refer someone

Job Openings Executive Admin Assistant

About the job Executive Admin Assistant

Role Overview:

Key Responsibilities

Manage and maintain executive calendars, including scheduling meetings, appointments, and travel arrangements
Prepare, edit, and proofread correspondence, reports, presentations, and other business documents
Act as the first point of contact for internal and external stakeholders, ensuring professional communication and follow-up
Coordinate meetings, conferences, and events, including logistics, materials, and minute-taking
Maintain and organize confidential files, records, and office systems to ensure accessibility and compliance
Assist with project coordination, tracking deadlines, and following up on action items
Handle incoming calls, emails, and inquiries, prioritizing urgent matters and delegating when appropriate
Liaise with internal departments and external partners to facilitate smooth operations and efficient workflow
Support executive decision-making by providing timely information, research, and administrative assistance

Education & Experience

Bachelors degree in Business Administration, Management, or related field preferred
Minimum of 3–5 years of experience providing executive-level administrative support
Experience managing complex calendars, travel arrangements, and executive communications

Specialized Skills & Competencies

Excellent organizational, time management, and multitasking skills
Strong written and verbal communication skills
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office software
Ability to maintain confidentiality and exercise discretion in sensitive matters
Strong interpersonal skills and the ability to build positive working relationships
Detail-oriented, proactive, and capable of anticipating executive needs
Ability to work under pressure and meet tight deadlines

Work Environment & Conditions

Normal office environment
May require occasional extended hours or travel
Fast-paced and dynamic workplace

Apply for Position Or refer someone

Facebook
Line
[ LinkedIn](https://www.linkedin.com/shareArticle?mini=true&url=https://www.careers-page.com/thehivecareers/job/4RVV8875&title=Executive Admin Assistant)
X (Formerly Twitter)
Whatsapp
[ Email](https://www.careers-page.com/thehivecareersmailto://?&subject=Job: Executive%20Admin%20Assistant&body=Hi there,%0D%0A %0D%0A I would like to share with you this job:%0D%0A %0D%0A https://www.careers-page.com/thehivecareers/job/4RVV8875%0D%0A %0D%0A Best regards%0D%0A)

Role Overview:

Key Responsibilities

\n
Manage and maintain executive calendars, including scheduling meetings, appointments, and travel arrangements
\n
\n
Prepare, edit, and proofread correspondence, reports, presentations, and other business documents
\n
\n
Act as the first point of contact for internal and external stakeholders, ensuring professional communication and follow-up
\n
\n
Coordinate meetings, conferences, and events, including logistics, materials, and minute-taking
\n
\n
Maintain and organize confidential files, records, and office systems to ensure accessibility and compliance
\n
\n
Assist with project coordination, tracking deadlines, and following up on action items
\n
\n
Handle incoming calls, emails, and inquiries, prioritizing urgent matters and delegating when appropriate
\n
\n
Liaise with internal departments and external partners to facilitate smooth operations and efficient workflow
\n
\n
Support executive decision-making by providing timely information, research, and administrative assistance
\n

Education & Experience

\n
Bachelors degree in Business Administration, Management, or related field preferred
\n
\n
Minimum of 3\u20135 years of experience providing executive-level administrative support
\n
\n
Experience managing complex calendars, travel arrangements, and executive communications
\n

Specialized Skills & Competencies

\n
Excellent organizational, time management, and multitasking skills
\n
\n
Strong written and verbal communication skills
\n
\n
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office software
\n
\n
Ability to maintain confidentiality and exercise discretion in sensitive matters
\n
\n
Strong interpersonal skills and the ability to build positive working relationships
\n
\n
Detail-oriented, proactive, and capable of anticipating executive needs
\n
\n
Ability to work under pressure and meet tight deadlines
\n

Work Environment & Conditions

\n
Normal office environment
\n
\n
May require occasional extended hours or travel
\n
\n
Fast-paced and dynamic workplace