Accounts Payable Associate

About Flexport:

At Flexport, we believe global trade can move the human race forward. That’s why it’s our mission to make global commerce so easy there will be more of it. We’re shaping the future of a $10T industry with solutions powered by innovative technology and exceptional people. Today, companies of all sizes—from emerging brands to Fortune 500s—use Flexport technology to move more than $19B of merchandise across 112 countries a year.

The recent global supply chain crisis has put Flexport center stage as we continue to play a pivotal role in how goods move around the world. We are proud to have the support of the best investors in the game who believe in our mission, solutions and people. Ready to tackle global challenges that impact business, society, and the environment? Come join us.

Develop and strengthen financial processes that create client value

Role Overview

We are looking for detail-oriented professionals to support our Accounts Payable function through high-volume invoice processing or specialized freight auditing, validating invoices against contracts, rate agreements, and shipment records while collaborating with internal teams and external vendors to resolve discrepancies. The ideal candidate has strong analytical skills, attention to detail, and experience in freight auditing or accounts payable.

Key Responsibilities

• Enter a high volume of invoices, ensuring timeliness and accuracy.
• Support the implementation of automation tools and identify opportunities to streamline workflows and reduce manual errors.
• Identify opportunities to streamline invoice processing and reduce errors.
• Review and validate freight invoices against contracts, rate agreements, and shipment records to identify discrepancies in rates, surcharges, or billing.
• Identify and resolve discrepancies related to rates, surcharges, accessorial charges, and billing errors.
• Collaborate with carriers, vendors, and internal stakeholders to resolve billing disputes and discrepancies efficiently.
• Maintain professional and proactive communication with vendors to ensure timely dispute resolution.
• Maintain accurate financial records, audit findings, and documentation of transactions within AP and ERP systems.
• Ensure adherence to company policies, contractual terms, and regulatory requirements in freight auditing.
• Contribute to reconciliation efforts and, for senior roles, assist in training team members on vendor auditing processes.

Qualifications & Requirements

• 3 – 5 years of experience in Accounts Payable, finance, data entry, or logistics/freight auditing.
• Degree in Finance/Accounting or related functions.
• Proficiency in Microsoft Excel (pivot tables, VLOOKUP, data analysis) and experience with AP is a plus.
• Familiarity with ERP systems (e.g., NetSuite) and audit tools like KBS is a plus.
• Understanding of invoice matching, shipment records, freight rate structures, and accessorial charges.
• Strong ability to identify discrepancies, analyze root causes, and recommend effective solutions.
• Effective written and verbal communication skills for professional interactions with internal teams and external vendors.
• Knowledge of financial controls, regulatory requirements, and company audit metrics.
• Ability to work in a matrixed environment with multiple stakeholders.

Commitment to Equal Opportunity

At Flexport, our ability to fulfill our mission of making global commerce easy and accessible relies on having a diverse, dedicated and engaged workforce. All qualified applicants will receive consideration for employment regardless of race, color, religion, sex, national origin, age, physical and mental disability, health status, marital and family status, sexual orientation, gender identity and expression, military and veteran status, and any other characteristic protected by applicable law.

Global Data Privacy Notice for Job Candidates and Applicants

Depending on your location, the General Data Protection Regulation (GDPR) and California Consumer Privacy Act (CCPA) may regulate the way we manage the data of job applicants. By submitting your application, you are agreeing to our use and processing of your data as required. Please see our Privacy Notice available at www.flexport.com/privacy for additional information.