Event Coordinator (part-time) - Augsburg (Freelance)

About CandlelightSince July 2019, Fever Originals has produced a series of classical music concerts in a “candlelit setting” which takes place in the most intimate and undiscovered venues all over the world. Cities include: France (Paris, Toulouse, Lyon), Spain (Madrid, Barcelona, Seville, Valencia), Portugal (Lisbon and Porto), and the United States (Los Angeles, New York, and Chicago), and are in the process of expanding to your city! Candlelight has democratized classical music by sharing it with the general public and providing a unique experience for each of our audiences.

For this role we are looking for a Coordinator for our Candlelight Concerts in Augsburg.This is a part-time freelance position and our concerts are mainly on weekends.

Responsibilities will include:

Act as the main point of contact onsite for Candlelight events and staff; communicate directly with Fever Originals manager
Full visibility into staff roster; set schedule; communicate with the staffing agency about any reschedules of events
Ensuring each staff member is trained in their duties whether it is validating tickets, accommodating guests to their seats, and guaranteeing all staff goes through a thorough COVID-19 safety measures training while representing the Fever brand
Manage inventory for venues
Manage any printing needs
Manage guest lists for all events
Delivering the opening and closing remarks at events
Daily reporting to Fever Originals Project Managers about the status of each event; including both the pre and post-event findings and feedback
Occasionally assist with evaluating and executing walk-throughs of potential venues
Opportunity to partake in an exciting and rapidly growing company and the possibility to manage Candlelight and other Fever Original Events in other areas
Represent both the Fever and Candlelight brand fully through professional communication and management; acting as the main customer service representative at every event

Required Skills

Previous event coordination experience, preferably music-related
You are local or have been living 1+ years in Augsburg
Excellent face-to-face communication skills
Native German and fluent English. Other languages are a plus
Highly organized and efficient. Time management skills are key.
Leadership skills and experience managing small teams
Previous experience managing relationships with venues and artists is a plus
A problem-solver with the ability to think strategically and efficiently when faced with issues on-site
Collaborative approach and willing to get hands dirty and work on all required events tasks
Strong academic background is a plus
Classical music background is a plus

Details

For this role we are looking for a Coordinator for our Candlelight Concerts in Augsburg.This is a part-time freelance position and our concerts are mainly on weekends.

Responsibilities will include:

Act as the main point of contact onsite for Candlelight events and staff; communicate directly with Fever Originals manager
Full visibility into staff roster; set schedule; communicate with the staffing agency about any reschedules of events
Ensuring each staff member is trained in their duties whether it is validating tickets, accommodating guests to their seats, and guaranteeing all staff goes through a thorough COVID-19 safety measures training while representing the Fever brand
Manage inventory for venues
Manage any printing needs
Manage guest lists for all events
Delivering the opening and closing remarks at events
Daily reporting to Fever Originals Project Managers about the status of each event; including both the pre and post-event findings and feedback
Occasionally assist with evaluating and executing walk-throughs of potential venues
Opportunity to partake in an exciting and rapidly growing company and the possibility to manage Candlelight and other Fever Original Events in other areas
Represent both the Fever and Candlelight brand fully through professional communication and management; acting as the main customer service representative at every event

Required Skills

Previous event coordination experience, preferably music-related
You are local or have been living 1+ years in Augsburg
Excellent face-to-face communication skills
Native German and fluent English. Other languages are a plus
Highly organized and efficient. Time management skills are key.
Leadership skills and experience managing small teams
Previous experience managing relationships with venues and artists is a plus
A problem-solver with the ability to think strategically and efficiently when faced with issues on-site
Collaborative approach and willing to get hands dirty and work on all required events tasks
Strong academic background is a plus
Classical music background is a plus