Executive Business Partner

What you’ll do as a Executive Business Partner at Vanta:

• Partner closely with senior executives, providing high-quality administrative and operational support that enables them to focus on the most impactful work.

• Act as a trusted gatekeeper and thought partner, managing complex calendars and scheduling with an understanding of business priorities and context.

• Own travel and logistics end-to-end, planning itineraries, coordinating customer visits, offsites, and internal events with precision and care.

• Streamline communication and coordination, acting as a central point of contact between executives, their teams, and cross-functional partners. Ensure decisions, follow-ups, and priorities are clearly documented and actioned.

• Anticipate needs and solve problems proactively, identifying potential scheduling conflicts, gaps, or dependencies before they arise and offering clear, thoughtful solutions.

• Maintain the highest level of professionalism and discretion, exercising sound judgment when handling confidential information.

• Collaborate with the broader Executive Operations team to ensure the Leadership Team stays aligned on meetings, deliverables, and follow-up actions.

How to be successful in this role:

• 5+ years of experience as an Executive Assistant, Business Partner, or similar role supporting VP+ executives in a fast-paced environment (preferably within a SaaS or GTM organization).

• Proven ability to manage multiple complex priorities and adapt quickly as plans change. Excellent communication and organization skills, able to synthesize and communicate information with clarity and precision.

• Strong business judgment and attention to detail; knows when to escalate and when to act independently.

• Comfortable working across functions and time zones with a high degree of professionalism.

• High emotional intelligence and an instinct for building trust and rapport across teams.