Administrative Assistant (Mandarin/English Bilingual)

We're looking for an Administrative Assistant who is fluent in both Mandarin and English to support a boutique law firm in California. Roughly half of the firm's clients are Mandarin-speaking, and this role exists to make sure those clients are always heard, understood, and supported.

The work is split approximately 30% interpretation and translation and 70% general administrative support. No legal background is required. You do need to be reliable, organized, and comfortable switching between languages in professional, client-facing situations.

Why You'll Want to Join

• You will be paid in USD (bi-monthly: every 15th and 30th)
• Paid Time Off in accordance with company policy
• Observance of Holidays per company guidelines
• 100% remote setup so you can work wherever you're most productive
• Direct involvement in meaningful legal matters that affect real people
• Small team environment where your work has immediate visibility and impact

What You'll Work On

Interpretation and Translation

• Provide live interpretation between Mandarin and English during client calls, consultations, and case discussions
• Translate written documents, emails, and client-facing materials as needed
• Preserve accuracy and tone across both languages in sensitive legal contexts
• Step in for interpretation support on short notice when client needs arise

Administrative Support

• Handle data entry, document management, and file organization across firm systems
• Draft, review, and respond to emails on behalf of the team as directed
• Support scheduling, client follow-ups, and day-to-day internal coordination
• Assist with basic bookkeeping tasks including expense tracking and invoice logging
• Maintain organized records with strong attention to detail and confidentiality

What You Bring

• Full professional fluency in Mandarin and English, written and spoken
• Experience in an administrative, legal, or client-facing support role
• Comfort handling live interpretation in professional or high-stakes conversations
• Strong written communication skills in both languages
• Proficiency with standard tools including email, spreadsheets, and document management platforms
• High attention to detail and a strong sense of confidentiality

Nice to Have

• Cantonese fluency in addition to Mandarin
• Background in legal, paralegal, or professional services
• Basic bookkeeping or accounting experience
• Experience with legal practice management software

How to Apply

Please include:

1. Your updated resume
2. A short Loom video (1 to 2 minutes) introducing yourself in both Mandarin and English

Only candidates who submit a Loom video will be moved to the next step of the hiring process.

If you are fluent in both languages and take pride in making every client feel understood, this role puts you at the center of work that genuinely matters.

Application Process Overview

Our comprehensive selection process ensures we find the right fit for both you and our clients:

1. Initial Application - Submit your application and complete our prequalifying questions
2. Video Introduction - Record an video introduction to showcase your communication skills and work experience
3. Role-Specific Assessment - Complete a homework assignment tailored to the position (if applicable)
4. Recruitment Interview - Initial screening with our talent team
5. Executive Interview - Meet with senior leadership to discuss role alignment
6. Client Interview - Final interview with the client team you'd be supporting
7. Background & Reference Check - Professional reference verification
8. Job Offer - Successful candidates receive a formal offer to join the team

Each stage is designed to evaluate your fit for the role while giving you insights into our company culture and expectations. We'll keep you informed throughout the process and provide feedback at each step.