Campaign Coordinator

nXscale provides flexible outsourcing solutions for startups and scaleups. We partner with global companies to help them build teams and scale operations.

Campaign Coordinator (Media Agency)

Our client is a growing media agency looking for a highly organised Campaign Coordinator to support the delivery of advertising campaigns across multiple channels. This role is focused on operational excellence: keeping campaigns on track, documentation tight, and deadlines met.

You’ll play a critical role in ensuring campaigns are executed smoothly by managing schedules, deliverables, timelines, and campaign records. This is an ideal role for someone who thrives on structure, detail, and follow-through.

What you will do:

• File, organise, and maintain media schedules across all active campaigns
• Create and manage client deliverables lists, including assets, formats, specifications, and deadlines
• Track campaign timelines, milestones, and due dates to ensure nothing is missed
• Proactively flag upcoming deadlines, risks, or missing information to the team
• Maintain accurate, up-to-date campaign trackers and workflows in Notion
• Coordinate and log receipt of creative assets, approvals, and confirmations
• Quality-check campaign details for accuracy, including dates, formats, placements, and specifications
• Support campaign launch readiness by ensuring all requirements are completed on time
• Collect and organise proof of placement, screenshots, photos, and completion documentation
• Assist with post-campaign wrap-up documentation and reporting inputs
• Keep campaign files, naming conventions, and documentation consistent and well organised
• Identify gaps, inefficiencies, or risks in campaign execution and suggest process improvements
• Support the ongoing improvement of templates, checklists, and workflows within Notion

What you will do

• Strong organisational and time-management skills, with the ability to manage multiple campaigns at once
• High attention to detail and a proactive, problem-solving mindset
• Experience in media, advertising, marketing operations, or project coordination (preferred)
• Confidence working in Notion is a must
• Clear written communication skills and confidence following up on outstanding items
• Reliable, responsive, and comfortable working remotely with a distributed team
• Tools & ways of working: All campaign management is handled in Notion, so comfort working with structured databases, task boards, and templates is essential. You’ll be collaborating remotely, so clarity, consistency, and accountability are key.

We are an equal opportunity recruiter and employer and value diversity most at nXscale. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

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