Associate Director/Chief of Staff

Title: Associate Director/Chief of StaffReporting to: Director of Security, Torch CayLocation: Torch Cay, Bahamas

We are seeking an Associate Director/Chief of Staff for an active construction site based in the Bahamas. This position provides crucial support to the Director of Security, Project Management, and construction team. You will handle both on-site operational tasks and administrative office duties. You will be responsible for optimizing site processes, ensuring compliance with safety/legal regulations, facilitating subcontractor coordination, and managing budgets. 

Other responsibilities include coordinating schedules for subcontractors, ordering materials, maintaining job site safety and cleanliness, managing assist in defining contractor deliverables, and ensuring projects are completed to specifications.

Key Responsibilities

• Field Operations Support: Assist with site setup, organizing materials, and maintaining a clean and safe job site.
• Strategic Planning & Operations: Align project goals with company strategy, manage daily operational rhythms, and act as a liaison between senior management, field staff, and subcontractors.
• Project Management & Coordination: Oversee major initiatives, drive efficiency, and resolve bottlenecks across construction teams.
• Communication & Reporting: Act as a central communication point for stakeholders, prepare executive reports on project status, and facilitate high-level meetings.
• Process Improvement & Compliance: Implement operational improvements, ensure compliance with safety regulations, permitting, and legal requirements.
• HR & Team Support: Assist HR with onboarding, and fostering a positive organizational culture on-site. 
• Documentation & Administration: Prepare, process, and track project documents such as RFIs, change orders, purchase orders, and daily logs.
• Material Inventory: Assist with procuring materials, tracking inventory, and ensuring necessary tools are available on-site.
• Communication Liaison: Serve as a point of contact between the GC, clients, subcontractors, and vendors to ensure project goals are met.
• Project Monitoring: Assist in conducting site walkthroughs to ensure compliance with blueprints and quality standards.

 

Job Requirements

• Experience: Previous construction experience is preferred, but not required
• Skills: Strong organizational skills, proficiency with Microsoft Office/construction software, knowledge of building codes, and ability to read blueprints.
• Physical Ability: Must be able to work on-site, including standing, lifting, and working in varied weather conditions.

 

Required Qualifications & Skills

• Experience: 5+ years in operations, business management, or a senior-level role.
• Industry Knowledge: Understanding of construction processes, project management, and site coordination in preferred but not required.
• Skills: Strong leadership, analytical problem-solving, and exceptional communication skills.
• Tools: Proficiency in project management software, Microsoft Office, and related tools (e.g., Procore, QuickBooks, HubSpot).

 

Key Competencies

• Influencing without Authority: Ability to lead teams and drive results without being their direct manager.
• High EQ & Discretion: Trustworthy handling of sensitive information.
• Adaptability: Capable of handling complex, fast-paced environments.

 

About PMC:    

Penske Media Corporation (PMC) is a leading global media and information services company whose award-winning content attracts a passionate audience of over 300 million globally. Since 2004, PMC has been a pioneer in digital media reaching viewers on all screens across its ever-growing constellation of iconic brands, which includes Variety, Rolling Stone, The Hollywood Reporter, Billboard, Dick Clark Productions, WWD, SHE Media, Robb Report, Deadline, TVLine, Sportico, BGR, ARTnews, Fairchild Media, Vibe, IndieWire, Artforum, Gold Derby, and Luminate, the premier data and analytics company. PMC’s journalists and content creators deliver daily the most comprehensive news and information in their industries and areas of coverage, unequaled in ambition, depth, and courage. In addition, PMC owns several vital cultural events such as SXSW, LA3C, and Latin Music Week. Headquartered in New York and Los Angeles with additional offices in 14 countries worldwide, PMC believes companies should not only be profitable but also forces for good. PMC is committed to fostering a working environment that is inclusive and responsible, where we value a company culture built on all backgrounds, voices, and experiences. For more information on the company, please visit www.PMC.com