Virtual Executive Assistant

We are seeking a reliable and detail-oriented Virtual Assistant to provide administrative and operational support to a small, fast-growing team. This role is highly process-driven and ideal for someone who thrives in structured environments and can follow established SOPs with precision. The VA will support the sales function, manage post-call follow-ups, handle light billing admin, and execute systematic workflows outlined in Notion.

Key Responsibilities:

• Support the sales team by handling follow-ups after prospect calls
• Monitor call logs and execute pre/post-call workflows based on SOPs
• Schedule meetings and send follow-up emails based on lead engagement
• Maintain and update CRM entries and prospect documentation in HubSpot
• Handle simple billing follow-ups (e.g., expired credit cards, account updates)
• Execute checklist-based tasks stored in Notion and internal knowledge base
• Occasionally appear on Zoom calls as a supporting team member for optics (if preferred)

Ideal Candidate Profile:

• Tech-savvy and experienced in executing SOP-driven tasks
• Comfortable in client-facing settings when needed
• Excellent written and verbal English communication skills
• Proactive, organized, and capable of working independently
• Strong attention to detail and time management

Must-Have Tools:

• HubSpot CRM (core to day-to-day operations)

Nice-to-Have:

• Notion
• Stripe
• Microsoft Office
• Google Workspace
• Dropbox Sign

USD 800 - 1,300 per-month-salary

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