Executive Assistant

Who are we?

At UpGuard, we are replacing manual security bottlenecks with AI-driven precision. Fresh off a US$75M Series C, we are scaling our infrastructure to process 100 billion risk signals daily. This isn’t just growth; it’s a total reimagining of how the world manages cyber risk.

We build the Cyber Risk Posture Management (CRPM) platform that security teams actually love. By integrating security ratings, threat intel, and agentic AI, we empower organisations to stay ahead of an ever evolving attack surface.

We aren’t just building another tool; we’re defining a category. We provide the autonomy to ship world-class technology and the resources to do it at a global scale.

At UpGuard, our Sales team continues to be the engine of our growth, moving beyond simple transactions to become trusted architects of digital resilience. In an era where third-party risk is more complex than ever, we maintain a highly collaborative, consultative culture that puts the customer’s security posture above all else.

Following a record-breaking 2025 where we shattered revenue targets and expanded our global footprint, we are entering 2026 with even greater momentum. We are seeking high-energy individuals who thrive in a fast-paced, AI-augmented sales environment. If you are hungry to sharpen your craft, possess a relentless desire to win, and want to sell a platform that is actively neutralising global cyber threats, we want to talk to you.

Why are we hiring for this role?

We’re looking for a highly organized, proactive Executive Assistant to support our SVP Global Sales and VP Customer Success. This role is focused on increasing the effectiveness of our global revenue leadership team by reducing operational overhead, improving prioritization, and ensuring strong follow-through across key initiatives.

You’ll work at the center of Sales and Customer Success leadership, partnering closely with senior leaders across the US, Australia, and other global teams. Because this role supports a global team with peak collaboration across these regions, preferred working hours are 10 am–7 pm or 11 am–8 pm (local time). This schedule enables high-impact collaboration and ensures we keep critical work moving in our fast-paced, high-growth environment.

What will you accomplish?

Executive support & calendar management:

• Manage complex calendars across global time zones, acting as a gatekeeper to protect focus time and optimize schedules.

• Coordinate internal and external meetings, including leadership, customer, and cross-functional sessions.

• Support inbox and communication workflows to reduce backlog and ensure timely responses.

Task management & prioritization:

• Organize and maintain task tracking (primarily in Asana), ensuring priorities are clear and actionable.

• Maintain a structured view of top priorities (e.g. weekly or daily “Top 5”) to keep leaders focused on high-impact work.

• Track progress on key tasks and proactively follow up to ensure completion.

Meetings & execution support:

• Join selected meetings to capture notes, decisions, and action items.

• Drive follow-through by tracking actions and coordinating with stakeholders.

• Prepare agendas and supporting materials where needed.

Operational coordination:

• Monitor workflows that require leadership action (e.g. approvals, contracts) and ensure timely completion.

• Support coordination across Sales, Customer Success, and other teams to keep work aligned and moving.

Travel & logistics:

• Plan and manage travel for revenue leadership, including flights, accommodation, and detailed itineraries.

• Ensure travel aligns with business priorities, meetings, and events.

Offsites & team events:

• Support planning and execution of team off-sites, leadership meetings, and in-person events.

• Manage logistics, including scheduling, travel, accommodation, venues, and agendas.

• Coordinate with vendors and internal stakeholders to ensure smooth execution.

• Track budgets and manage event-related expenses to ensure cost-effective delivery.

What do we need from you?

• Experience as an Executive Assistant supporting senior leaders (VP level or above), ideally across multiple stakeholders.

• Fluent English (written and verbal) - you’ll be working with global stakeholders daily.

• Exceptional organization and attention to detail.

• Strong prioritization skills and ability to manage competing demands.

• Proactive mindset with the ability to anticipate needs and solve problems independently.

• Clear and effective communication skills across Slack, Asana, and meetings.

• Ability to operate in a fast-paced, high-growth environment with evolving priorities.

• Strong time management and accountability mindset, with a focus on follow-through and outcomes.

What will give you an edge?

• Experience in a tech, SaaS, or high-growth startup/scaleup environment.

• Experience supporting revenue, sales, or customer-facing teams.

• Experience supporting multiple executives simultaneously.

• Experience with tools like Asana, Slack, and Google Workspace.

• Experience coordinating international travel and team off-sites.

What's in it for you?

• Monthly Lifestyle subsidy: use this for financial, physical, and mental well-being.
• WFH set-up allowance: to ensure you have the right environment to work in, we will help you get set up within your first 3 months at UpGuard.
• $1500 USD annual Learning & Development allowance: to support your career development, all team members will be able to expense development opportunities against this allowance.
• Generous Annual Leave/PTO allowances: time to recharge your batteries.
• 18 weeks paid Parental Leave: irrespective of parenting role.
• Personal Leave allowance: this includes sick & carer’s leave.
• Fully remote working environment: While we have physical offices in Sydney & Hobart, we do not mandate compulsory attendance.
• Top-spec hardware: all team members will be provided with top-spec laptops for their roles.
• Generative AI subsidy: UpGuard provides paid subscriptions for all team members to access generative AI tools to support their work.

#LI-LW1

UpGuard is a Certified Great Place to Work® in the US, Australia, UK and India, establishing its position as a leading global technology employer. 99% of team members agree that UpGuard is a great place to work, apply now to find out why!

As an Equal Employment Opportunity and Affirmative Action Employer, qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender perception or identity, national origin, age, marital status, protected veteran status, or disability status.

For applications to positions in the United States, please note, at this time we can only support hiring in the following US states: CA, MD, MA, IL, OR, WA, CO, TX, FL, PA, LA, MO, or DC. 

Before starting work with us, you will need to undertake a national police history check and reference checks. Also please note that at this time, we cannot support candidates requiring visa sponsorship or relocation.