Workplace Specialist II

Mission

The Real Estate & Workplace Specialist will support Databricks' APJ Operations, with full responsibilities for the Japan office. You will help develop strategies and implement tactical solutions to support Databricks' exponential growth across the region. You are relentless about details, reliable and passionate about people. You have a warm, outgoing personality and like having fun and building relationships. You are not afraid to roll up your sleeves and get things done.

This is an exciting opportunity to grow the APJ support team and manage important 3rd party relationships that will be the backbone of our growth. This region has over 1000+ employees across multiple locations with plans to double that in the next 12 months. You may be required to travel to other APJ office locations. You will report to the Real Estate & Workplace Manager, APJ.

Outcomes:

• Help shape our future workspaces
• Deliver outstanding customer service
• Be the point of contract for everything at the Tokyo office
• Plan support for internal events/training/hack days as well as company happy hours
• Oversee front-of-house activities such as visitor and security management, food and beverage programs, mailroom and deliveries,  and office supply management.
• Guide all facilities and workplace operations to achieve an exceptional environment which manifests and deepens company culture in our workplaces.
• Ensure a coverage model that supports day-to-day facilities requests are completed - work as a part of the REW team to follow standards and critical measures to ensure a consistent level of support 
• To ensure the highest quality solutions, maintain strong relationships with internal stakeholders (EAs, team leaders) and partner teams (HR, IT, Finance, and property management), as well as external vendor services.
• Work as a part of the REW team follows standards and key measures to ensure a consistent level of support. Ensure a coverage model that supports day to day facilities requests are completed.
• Maintain strong relationships with internal stakeholders (Executive Assistants, team leaders) and partner teams (HR, IT, Finance and property management) as well as external vendor services to ensure quality solutions
• Stay current with all applicable local regulations and ability to maintain reporting documentation in compliance, including customs agents and, brokers for import and export logistics
• Work on special projects as a part of the global REW team.
• Help develop, improve and document consistent operational processes such as: regular office maintenance programs- housekeeping, patch & paint, safety equipment etc.

Requirements:

• In-depth knowledge of Real Estate Policy in Japan and the Greater APAC Region
• At least five years of Facilities management experience with responsibility for operations, buildouts, mobilisation and service delivery
• Good communication skills and the ability to draft office communications
• Proven organizational skills, managing multiple work streams and projects.
• Customer focussed attitude - ensuring consistently high quality resolutions.
• Financial and budget experience; including sourcing/procuring goods or services and following. procurement best practices
• Proven experience in setting up new offices
• Multi-language fluency in Japanese and English

About Databricks

Databricks is the data and AI company. More than 10,000 organizations worldwide — including Comcast, Condé Nast, Grammarly, and over 50% of the Fortune 500 — rely on the Databricks Data Intelligence Platform to unify and democratize data, analytics and AI. Databricks is headquartered in San Francisco, with offices around the globe and was founded by the original creators of Lakehouse, Apache Spark™, Delta Lake and MLflow. To learn more, follow Databricks on Twitter, LinkedIn and Facebook.

**Benefits

**At Databricks, we strive to provide comprehensive benefits and perks that meet the needs of all of our employees. For specific details on the benefits offered in your region, please visit https://www.mybenefitsnow.com/databricks. 

Our Commitment to Diversity and Inclusion

At Databricks, we are committed to fostering a diverse and inclusive culture where everyone can excel. We take great care to ensure that our hiring practices are inclusive and meet equal employment opportunity standards. Individuals looking for employment at Databricks are considered without regard to age, color, disability, ethnicity, family or marital status, gender identity or expression, language, national origin, physical and mental ability, political affiliation, race, religion, sexual orientation, socio-economic status, veteran status, and other protected characteristics.

Compliance

If access to export-controlled technology or source code is required for performance of job duties, it is within Employer's discretion whether to apply for a U.S. government license for such positions, and Employer may decline to proceed with an applicant on this basis alone.