Senior Executive Assistant to the CEO

Role Overview

We are seeking a highly capable Executive Assistant to the CEO to operate in a hybrid capacity as a Virtual Chief of Staff. This role is designed for a seasoned professional who can provide both strategic support and operational execution, acting as a trusted extension of the CEO across multiple business functions.

The successful candidate will play a central role in improving executive effectiveness by managing priorities, coordinating cross-functional activities, and ensuring disciplined follow-through on key initiatives. This is a fully remote position supporting a US-based executive, requiring availability during Eastern Time business hours.

Key Responsibilities

Strategic and Business Support

● Partner with Sales and Finance teams to compile and deliver weekly performance reports

● Coordinate and process Salesforce renewals on a recurring basis

● Participate in leadership, finance, and forecasting meetings to capture key insights, decisions, and action items

● Develop a strong understanding of the business context, including financial performance and projections

● Track strategic priorities across departments and ensure timely execution

Executive Operations and Administration

● Manage and optimize the CEO's calendar, scheduling, and time allocation

● Maintain task tracking systems and ensure accountability for deliverables

● Support operational workflows through data entry, documentation, and coordination

● Establish and refine administrative processes to improve efficiency and reliability

● Exercise independent judgment to prioritize tasks and manage competing demands

Client and External Communication

● Represent the CEO in professional communications with clients and external stakeholders

● Coordinate scheduling, follow-ups, and correspondence

● Draft communications on behalf of the CEO with a high degree of accuracy and professionalism

● Support relationship management through timely and appropriate engagement

The ideal candidate is a proactive, detail-oriented professional who operates with a high degree

of independence and sound judgment. This individual must be comfortable managing competing

priorities, working with incomplete information, and navigating a fast-paced executive environment.

Key attributes include:

● Strong initiative and ability to work without close supervision

● Capacity to understand complex business topics quickly

● High level of professionalism and discretion

● Reliability and consistency in delivering results

● Comfort operating in an environment with evolving priorities

Preferred qualifications include experience supporting founders or leadership teams within growth-oriented or technology-enabled organizations.

Working Model

This role is delivered through a managed virtual placement structure that provides:

● Pre-vetted, high-caliber candidates

● Structured onboarding and role alignment

● Full payroll administration, including salary, benefits, and taxes

● Consistent alignment to Eastern Time working hours

Essential Requirements

• 3–5 years' experience supporting a CEO or senior executive in a fast-paced environment
• Demonstrated experience working closely with executive leadership on confidential matters
• Knowledge of financial reports and projections, with the ability to interpret and track performance indicators
• Strong independent task management skills, including prioritization and execution without constant supervision
• Proven ability to manage multiple workstreams simultaneously while maintaining accuracy and discretion
• Advanced organizational and time-management capabilities
• Excellent written and verbal communication skills

USD 1,800 - 2,250 per-month-salary

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