Senior Project Manager - WorkplaceX Design & Build

The Workplace Experience team (WorkplaceX) enables Spotifiers to do their best work by delivering an inspiring and frictionless workplace.

We are looking for an outstanding Senior Project Manager to join our Design & Build team. In this exciting role, you will be responsible for the full project lifecycle and will run projects that transform our offices globally.

What You'll Do

Project Lifecycle Management
Scope & Requirements: Collaborate with diverse business functions to gather workplace requirements that balance business objectives with functional needs.
Financial & Timeline Control: Own the scope, schedule, and budget for all assigned projects.
Risk Mitigation: Proactively identify and address project risk areas, including logistical issues, timing, budget, and scope.
Performance Monitoring: Actively supervise every aspect of project performance against schedules and critical paths, including on-site construction monitoring.
Technical Excellence & Design
Design Advocacy: Maintain a pursuit for high-quality workplace design and understand how it drives performance.
Standards Integration: Incorporate established workplace design and performance guidelines into every build.
Building Systems Coordination: Manage the coordination of all building installations and integrations, including structural, MEP, and AV systems.
Planning & Compliance: Oversee space planning concepts and navigate landlord-associated applications and technical requirements.
Ecosystem & Vendor Orchestration
Stakeholder Leadership: Facilitate meetings with upper management and collaborate with partner teams including Real Estate, IT, HR, Legal, and Procurement.
Procurement Management: Coordinate Vendor RFPs, write detailed Scopes of Work (SOWs), and negotiate contracts with contractors and subcontractors.
Project Administration: Prepare project status updates, process invoices, and maintain all files for due diligence and financials.
Consultant Coordination: Direct the activities of external consultants and technical sub-contractors.

Who You Are

Experienced: 5+ years of meaningful work experience, with your most recent role as a full Project Manager in office transformation or a similar field.
Educated: Bachelor’s Degree required; a degree in Architecture, Planning, Engineering, or Construction Management is preferred.
Technical: Familiar with architectural drawings, space management solutions, and the use of Project Manager software tools.
Global Mindset: Experience working globally with a strong understanding of different international building systems.
Communicator: Proficient in spoken and written English with the ability to lead partner meetings and create clear presentations.

Where You'll Be

This role is based in Stockholm, Sweden.
We offer you the flexibility to work where you work best! There will be some in person meetings, but still allows for flexibility to work from home. We ask that you come in > 3 times per week.

Spotify is an equal opportunity employer. You are welcome at Spotify for who you are, no matter where you come from, what you look like, or what’s playing in your headphones. Our platform is for everyone, and so is our workplace. The more voices we have represented and amplified in our business, the more we will all thrive, contribute, and be forward-thinking! So bring us your personal experience, your perspectives, and your background. It’s in our differences that we will find the power to keep revolutionizing the way the world listens.

At Spotify, we are passionate about inclusivity and making sure our entire recruitment process is accessible to everyone. We have ways to request reasonable accommodations during the interview process and help assist in what you need. If you need accommodations at any stage of the application or interview process, please let us know - we’re here to support you in any way we can.

Spotify transformed music listening forever when we launched in 2008. Our mission is to unlock the potential of human creativity by giving a million creative artists the opportunity to live off their art and billions of fans the chance to enjoy and be passionate about these creators. Everything we do is driven by our love for music and podcasting. Today, we are the world’s most popular audio streaming subscription service.

Details

Location

Stockholm, Sweden

Experience

Min. 5 years5+ years of meaningful work experience, with your most recent role as a full Project Manager in office transformation or a similar field.

The Workplace Experience team (WorkplaceX) enables Spotifiers to do their best work by delivering an inspiring and frictionless workplace.

What You'll Do

Project Lifecycle Management
Scope & Requirements: Collaborate with diverse business functions to gather workplace requirements that balance business objectives with functional needs.
Financial & Timeline Control: Own the scope, schedule, and budget for all assigned projects.
Risk Mitigation: Proactively identify and address project risk areas, including logistical issues, timing, budget, and scope.
Performance Monitoring: Actively supervise every aspect of project performance against schedules and critical paths, including on-site construction monitoring.
Technical Excellence & Design
Design Advocacy: Maintain a pursuit for high-quality workplace design and understand how it drives performance.
Standards Integration: Incorporate established workplace design and performance guidelines into every build.
Building Systems Coordination: Manage the coordination of all building installations and integrations, including structural, MEP, and AV systems.
Planning & Compliance: Oversee space planning concepts and navigate landlord-associated applications and technical requirements.
Ecosystem & Vendor Orchestration
Stakeholder Leadership: Facilitate meetings with upper management and collaborate with partner teams including Real Estate, IT, HR, Legal, and Procurement.
Procurement Management: Coordinate Vendor RFPs, write detailed Scopes of Work (SOWs), and negotiate contracts with contractors and subcontractors.
Project Administration: Prepare project status updates, process invoices, and maintain all files for due diligence and financials.
Consultant Coordination: Direct the activities of external consultants and technical sub-contractors.

Who You Are

Experienced: 5+ years of meaningful work experience, with your most recent role as a full Project Manager in office transformation or a similar field.
Educated: Bachelor’s Degree required; a degree in Architecture, Planning, Engineering, or Construction Management is preferred.
Technical: Familiar with architectural drawings, space management solutions, and the use of Project Manager software tools.
Global Mindset: Experience working globally with a strong understanding of different international building systems.
Communicator: Proficient in spoken and written English with the ability to lead partner meetings and create clear presentations.

Where You'll Be

This role is based in Stockholm, Sweden.
We offer you the flexibility to work where you work best! There will be some in person meetings, but still allows for flexibility to work from home. We ask that you come in > 3 times per week.