ReWorks SolutionsExecutive Assistant / Admin
Position: Executive Assistant/Admin Assistant
Hours: Mon-Fri ( US hours - 9am-5pm EST)
Salary: South African Rand (ZAR)
Calendar & Scheduling:
- Managing executives daily calendar
- Scheduling meetings and calls with clients and leads
- Sending reminders for meetings and follow-ups
- Coordinating availability and rescheduling where necessary
Lead Management – Monday CRM:
- Managing all incoming leads via Monday CRM
- Contacting new leads via phone and email
- Gathering client information and project requirements
- Scheduling consultation calls between leads and the executive
- Updating lead status and maintaining accurate CRM records
- Following up with leads and rotating communication to maintain engagement
- Keeping Executive updated on lead progress and priority clients
Client Communication:
- Answering incoming calls via Dialpad
- Responding to client queries and directing them accordingly
- Following up with clients regarding appointments and information
Administrative Support:
- Organising and maintaining files on Google Drive
- Assisting with document organisation and updates
- General administrative support for daily operations
Marketing & Social Media Support:
- Assisting with posting enclosure projects on Instagram
- Keeping social media updated with recent work
Finance Support:
- Assisting with invoicing clients
- Capturing invoices on QuickBooks
- Supporting basic finance admin tasks
Additional Support:
Assisting with proposals
Providing daily reminders and operational support
Proven experience as an Executive Assistant, Administrative Assistant, or similar role
Strong experience managing calendars, scheduling, and coordination across multiple priorities
Experience working with CRM systems (e.g. Monday.com or similar) and maintaining accurate records
Confident in lead management and client communication, including phone and email outreach
Excellent written and verbal communication skills in English
High level of organisation, attention to detail, and time management
Ability to prioritise tasks and work independently in a fast-paced, remote environment
- Comfortable working U.S. hours
- Remote work from home
Fraud Disclaimer: ReWorks Solutions will never request payment during recruitment or require in-person office visits. All official communication will come from a ReWorks Solutions email address. Please verify any suspicious messages with our team directly.