GoHighLevel CRM Expert Virtual Assistant

Role Title

GoHighLevel Executive Virtual Assistant – CEO Support (Philippines)

Role Summary

You will directly manage the CEO’s workflow, priorities, and operational communications, ensuring the executive office functions without friction. This is hands-on, high-accountability work: you decide what needs escalation, what can be handled independently, and how to maintain momentum across departments.

Filtering signal: This role is not for candidates who require daily instructions or prefer low-impact administrative tasks.

Core Responsibilities

• CEO Calendar & Schedule Management: Proactively update the CEO’s calendar, confirm appointments, and resolve conflicts before escalation. Ensure daily schedule supports executive priorities.
• Meeting Coordination & Briefing: Prepare agendas, meeting materials, and post-meeting summaries. Ensure executives enter meetings ready to act, not review raw data.
• Professional Correspondence & Reporting: Draft, review, and manage emails, internal communications, and operational reports. Flag sensitive or high-impact items for CEO attention.
• Department & Stakeholder Liaison: Act as the virtual point-of-contact between CEO and department heads. Follow up on delegated tasks to ensure deadlines are met without repeated reminders.
• Operational Oversight & Documentation: Maintain digital files (Dropbox, Google Docs), track KPIs, monitor progress on initiatives, and ensure all critical information is accurate and accessible.
• Project & Special Initiative Support: Assist with onboarding, document organization, and special projects, identifying gaps and proactively suggesting improvements.
• Client & Process Administration: Support client management processes, track automation workflows in GoHighLevel, and manage related administrative tasks.

What We Actually Care About

• You surface only what truly requires CEO attention while resolving routine matters independently.
• You anticipate scheduling or workflow conflicts and act proactively to prevent disruptions.
• You produce actionable reports and summaries, not raw data dumps.
• You coordinate across departments and stakeholders to ensure deadlines and KPIs are met.
• You adapt communication style depending on context and urgency.

What This Role Is NOT

• Not a low-impact administrative assistant role; independent judgment is required.
• Not for candidates who require step-by-step instructions or micromanagement.
• Not solely a scheduling or email management role; executive support and operational oversight are key.
• Not for those unable to maintain discretion with sensitive business and client information.
• Not limited to internal tasks; this role requires cross-departmental coordination and problem-solving.

Position Details

• Hours: Full-time, remote (Philippines)
• Work Style: Async, US-aligned work hours, performance-driven
• Structure: Employee / Contractor

Application Instructions

• Submit resume with examples of past executive support, highlighting independent decision-making, calendar & project management, and cross-department coordination.
• Include a short scenario response: Describe how you would handle three overlapping CEO priorities with conflicting deadlines, specifying escalation points and independent resolutions.

 

Requirements (Non-Negotiable)

• Experience: Minimum 3 years supporting senior executives or business owners.
• Software Expertise: Must be highly proficient with GoHighLevel. Also skilled in Google Workspace, Telegram, Microsoft Office, Dropbox, and email/video platforms (Zoom, WhatsApp).
• Independence & Judgment: Able to make decisions, prioritize tasks, and handle escalations without constant oversight.
• Communication: Exceptional written and verbal skills; able to synthesize information clearly for the CEO.
• Professionalism: Maintain discretion, accountability, and high-level confidentiality at all times.

Tools

• GoHighLevel
• Google Workspace
• Dropbox
• Microsoft Office
• Telegram
• Zoom / WhatsApp

Benefits

• PTO
• HMO
• Fully Remote Work