Development & Operations Coordinator

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Development & Operations Coordinator

Maine, Maine, United States

Apply for Position Or refer someone

Job Openings Development & Operations Coordinator

About the job Development & Operations Coordinator

Job Title: Development & Operations Coordinator

Purpose of Role (Operations)

The coordinator will support the administrative, logistical and operational systems of the organization. This role will handle key day-to-day functions that ensure the organization to run smoothly while freeing up the Operations Manager to focus on strategic planning, cross-team coordination and enhance organizational efficiency.

Responsibilities to be Delegated

1. Manage projects such as the Annual Report, overseeing Memorandum of

Understanding (MOU) processes, and interfacing with the social media marketing team on media communication plans

2. Review existing policies and support the development of clear, sustainable frameworks that guide long-term organizational practices

3. Provide logistical support for the planning and execution of external events

4. Support external stakeholders related to programmatic execution, i.e., logistics, etc.

5. Support Scholarship process by drafting Terms of Grant (TOG), coordinating fund disbursement with the Executive Administrative Assistant, and communicating with donors on interview scheduling and candidate selection

6. Manage website content updates

7. Assist in collecting, analyzing, and reporting website and social media performance metrics on a monthly basis

8. Coordinate with board meeting logistical and technological needs

9. Support the tracking and organization of key documents, such as MOUs and TOGs to ensure they are up-to-date, properly logged, and easily accessible

10. Create meeting schedules and coordinate calendars to ensure all stakeholders are informed and prepared

Strategic Value

The coordinator will minimize the need for daily project oversight, allowing the Operations Manager to concentrate on strategic initiatives such as policy/process development and the Choose A Cause website redesign - advancing both operational excellence and long-term organizational growth.

This shift also strengthens cross-functional team support and enables focused efforts on mission-driven strategic priorities.

In the first 30 days, the coordinator will:

Review organizational policies, processes, and manuals to understand workflows
Gain an overview of current and upcoming projects, including key deadlines
Familiarize with shared drive structures and document organization
Attend project meetings to observe workflows and communication styles
Identify key stakeholders and track project deliverables
Begin supporting daily project activities under guidance, moving toward independently managing initiatives such as the Annual Report, Choose A Cause, and social media communications
Complete training on NeonCRM, Mailchimp, and website

By day 60, the coordinator will:

Manage projects such as the Annual Report, oversee MOU processes, and work with the social media team on communication plans
Review and help develop sustainable organizational policies, processes, and manuals
Provide logistical support for external events, programmatic initiatives, and the facilitation of scholarships
Manage website content updates and report on website and social media metrics monthly
Coordinate logistics and technology for board meetings as needed
Maintain and organize key documents such as MOUs
Schedule and coordinate meetings to keep stakeholders informed and prepared

Performance will be measured by:

Alignment with expectations: Deliverables meet established objectives, standards, and formats
Timeliness: Outputs are delivered on schedule, allowing time for review and revision
Checklist: Prioritized checklist of daily tasks utilizing Trello dashboard to organize tasks with deadlines and status updates across department

Apply for Position
Or refer someone

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Job Title: Development & Operations Coordinator

Purpose of Role (Operations)

The coordinator will support the administrative, logistical and operational systems of the organization. This role will handle key day-to-day functions that ensure the organization to run smoothly while freeing up the Operations Manager to focus on strategic planning, cross-team coordination and enhance organizational efficiency.

Responsibilities to be Delegated

1. Manage projects such as the Annual Report, overseeing Memorandum of

Understanding (MOU) processes, and interfacing with the social media marketing team on media communication plans

2. Review existing policies and support the development of clear, sustainable frameworks that guide long-term organizational practices

3. Provide logistical support for the planning and execution of external events

4. Support external stakeholders related to programmatic execution, i.e., logistics, etc.

5. Support Scholarship process by drafting Terms of Grant (TOG), coordinating fund disbursement with the Executive Administrative Assistant, and communicating with donors on interview scheduling and candidate selection

6. Manage website content updates

7. Assist in collecting, analyzing, and reporting website and social media performance metrics on a monthly basis

8. Coordinate with board meeting logistical and technological needs

9. Support the tracking and organization of key documents, such as MOUs and TOGs to ensure they are up-to-date, properly logged, and easily accessible

10. Create meeting schedules and coordinate calendars to ensure all stakeholders are informed and prepared

Strategic Value

The coordinator will minimize the need for daily project oversight, allowing the Operations Manager to concentrate on strategic initiatives such as policy/process development and the Choose A Cause website redesign - advancing both operational excellence and long-term organizational growth.

This shift also strengthens cross-functional team support and enables focused efforts on mission-driven strategic priorities.

In the first 30 days, the coordinator will:

\n\n\n\n\n\n\n

Review organizational policies, processes, and manuals to understand workflows
Gain an overview of current and upcoming projects, including key deadlines
Familiarize with shared drive structures and document organization
Attend project meetings to observe workflows and communication styles
Identify key stakeholders and track project deliverables
Begin supporting daily project activities under guidance, moving toward independently managing initiatives such as the Annual Report, Choose A Cause, and social media communications
Complete training on NeonCRM, Mailchimp, and website

By day 60, the coordinator will:

\n\n\n\n\n\n\n

Manage projects such as the Annual Report, oversee MOU processes, and work with the social media team on communication plans
Review and help develop sustainable organizational policies, processes, and manuals
Provide logistical support for external events, programmatic initiatives, and the facilitation of scholarships
Manage website content updates and report on website and social media metrics monthly
Coordinate logistics and technology for board meetings as needed
Maintain and organize key documents such as MOUs
Schedule and coordinate meetings to keep stakeholders informed and prepared

Performance will be measured by:

\n\n\n

Alignment with expectations: Deliverables meet established objectives, standards, and formats
Timeliness: Outputs are delivered on schedule, allowing time for review and revision
Checklist: Prioritized checklist of daily tasks utilizing Trello dashboard to organize tasks with deadlines and status updates across department

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Details

Location

Maine, USA

Development & Operations Coordinator

Maine, Maine, United States

Apply for Position Or refer someone

Job Openings Development & Operations Coordinator

About the job Development & Operations Coordinator

Job Title: Development & Operations Coordinator

Purpose of Role (Operations)

Responsibilities to be Delegated

1. Manage projects such as the Annual Report, overseeing Memorandum of

Understanding (MOU) processes, and interfacing with the social media marketing team on media communication plans

2. Review existing policies and support the development of clear, sustainable frameworks that guide long-term organizational practices

3. Provide logistical support for the planning and execution of external events

4. Support external stakeholders related to programmatic execution, i.e., logistics, etc.

6. Manage website content updates

7. Assist in collecting, analyzing, and reporting website and social media performance metrics on a monthly basis

8. Coordinate with board meeting logistical and technological needs

9. Support the tracking and organization of key documents, such as MOUs and TOGs to ensure they are up-to-date, properly logged, and easily accessible

10. Create meeting schedules and coordinate calendars to ensure all stakeholders are informed and prepared

Strategic Value

This shift also strengthens cross-functional team support and enables focused efforts on mission-driven strategic priorities.

In the first 30 days, the coordinator will:

Review organizational policies, processes, and manuals to understand workflows
Gain an overview of current and upcoming projects, including key deadlines
Familiarize with shared drive structures and document organization
Attend project meetings to observe workflows and communication styles
Identify key stakeholders and track project deliverables
Begin supporting daily project activities under guidance, moving toward independently managing initiatives such as the Annual Report, Choose A Cause, and social media communications
Complete training on NeonCRM, Mailchimp, and website

By day 60, the coordinator will:

Manage projects such as the Annual Report, oversee MOU processes, and work with the social media team on communication plans
Review and help develop sustainable organizational policies, processes, and manuals
Provide logistical support for external events, programmatic initiatives, and the facilitation of scholarships
Manage website content updates and report on website and social media metrics monthly
Coordinate logistics and technology for board meetings as needed
Maintain and organize key documents such as MOUs
Schedule and coordinate meetings to keep stakeholders informed and prepared

Performance will be measured by:

Alignment with expectations: Deliverables meet established objectives, standards, and formats
Timeliness: Outputs are delivered on schedule, allowing time for review and revision
Checklist: Prioritized checklist of daily tasks utilizing Trello dashboard to organize tasks with deadlines and status updates across department

Apply for Position
Or refer someone

Facebook
Line
[ LinkedIn](https://www.linkedin.com/shareArticle?mini=true&url=https://www.careers-page.com/thehivecareers/job/633V9VYW&title=Development & Operations Coordinator)
X (Formerly Twitter)
Whatsapp
[ Email](https://www.careers-page.com/thehivecareersmailto://?&subject=Job: Development%20%26%20Operations%20Coordinator&body=Hi there,%0D%0A %0D%0A I would like to share with you this job:%0D%0A %0D%0A https://www.careers-page.com/thehivecareers/job/633V9VYW%0D%0A %0D%0A Best regards%0D%0A)

Job Title: Development & Operations Coordinator

Purpose of Role (Operations)

Responsibilities to be Delegated

1. Manage projects such as the Annual Report, overseeing Memorandum of

Understanding (MOU) processes, and interfacing with the social media marketing team on media communication plans

2. Review existing policies and support the development of clear, sustainable frameworks that guide long-term organizational practices

3. Provide logistical support for the planning and execution of external events

4. Support external stakeholders related to programmatic execution, i.e., logistics, etc.

6. Manage website content updates

7. Assist in collecting, analyzing, and reporting website and social media performance metrics on a monthly basis

8. Coordinate with board meeting logistical and technological needs

10. Create meeting schedules and coordinate calendars to ensure all stakeholders are informed and prepared

Strategic Value

In the first 30 days, the coordinator will:

\n\n\n\n\n\n\n

Review organizational policies, processes, and manuals to understand workflows
Gain an overview of current and upcoming projects, including key deadlines
Familiarize with shared drive structures and document organization
Attend project meetings to observe workflows and communication styles
Identify key stakeholders and track project deliverables
Begin supporting daily project activities under guidance, moving toward independently managing initiatives such as the Annual Report, Choose A Cause, and social media communications
Complete training on NeonCRM, Mailchimp, and website

By day 60, the coordinator will:

\n\n\n\n\n\n\n

Manage projects such as the Annual Report, oversee MOU processes, and work with the social media team on communication plans
Review and help develop sustainable organizational policies, processes, and manuals
Provide logistical support for external events, programmatic initiatives, and the facilitation of scholarships
Manage website content updates and report on website and social media metrics monthly
Coordinate logistics and technology for board meetings as needed
Maintain and organize key documents such as MOUs
Schedule and coordinate meetings to keep stakeholders informed and prepared

Performance will be measured by:

\n\n\n

Alignment with expectations: Deliverables meet established objectives, standards, and formats
Timeliness: Outputs are delivered on schedule, allowing time for review and revision
Checklist: Prioritized checklist of daily tasks utilizing Trello dashboard to organize tasks with deadlines and status updates across department