ReWorks SolutionsExecutive Assistant / Operations Assistant
Position: Executive Assistant / Operations Assistant
Working Hours: US Hours (9am-5pm EST)
Full-Time, Remote Work.
Key Responsibilities
Provide day-to-day administrative and operational support to leadership.
Assist with bookkeeping coordination, including preparing and organizing financial information.
Support payroll coordination and time tracking to ensure accuracy of employee records.
Create and manage invoices and quotes for clients.
Track and manage inventory and operational supplies.
Maintain and update information across multiple systems including Xero, Tradify, and time tracking platforms.
Coordinate scheduling, task tracking, and operational follow-ups.
Communicate with customers regarding scheduling, invoices, and general service inquiries.
Monitor tasks and workflows to ensure items are completed and followed up on.
Help improve internal organization and processes as the company continues to grow.
Previous experience as an Administrative Assistant, Executive Assistant, or Operations Assistant preferred.
Experience with invoicing, scheduling, and customer communication.
Comfortable working with multiple software systems and learning new tools quickly.
Experience with Xero, Tradify, or similar accounting/operations platforms is a plus.
Strong organizational and multitasking abilities.
Excellent communication and interpersonal skills.
Highly proactive, detail-oriented, and reliable.
Ability to identify tasks that require follow-up and take initiative without being prompted.
Experience supporting a service-based company is preferred.
- Comfortable working U.S. hours
- Remote work from home
Fraud Disclaimer: ReWorks Solutions will never request payment during recruitment or require in-person office visits. All official communication will come from a ReWorks Solutions email address. Please verify any suspicious messages with our team directly.