Executive Assistant (AI-Savvy)

Overview

We are seeking a highly organized and tech-savvy Executive Assistant to support a fast-paced business environment. This role requires someone proactive, detail-oriented, and comfortable leveraging AI tools to improve efficiency across administrative, communication, and operational workflows. The ideal candidate is confident managing executive communications, handling documents, and supporting day-to-day operations while working independently.

Key Responsibilities

Executive & Administrative Support

● Manage and organize inbox (Microsoft Outlook)

● Draft, respond to, and prioritize emails

● Handle phone calls professionally on behalf of the business 

● Calendar and scheduling support

Task & Project Management

● Track tasks, deadlines, and deliverables

● Support ongoing projects and ensure follow-ups are completed

● Assist with internal coordination and execution

Document & Contract Support

● Format and edit documents professionally

● Work with contract templates and customize them as needed

● Support basic legal/admin documentation (paralegal-style tasks)

Systems & Process Management

● Utilize Microsoft 365 tools (Outlook, Loop, Lists)

● Maintain organized digital systems and workflows

● Improve processes using AI tools Requirements

● Strong experience with Microsoft Outlook & Microsoft 365 (ESSENTIAL)

● Experience using AI tools (ChatGPT, automation tools, etc.)

● Excellent written and verbal English

● Strong organizational and multitasking skills 

● Experience in document formatting and admin workflows

Nice to Have

● HubSpot experience 

● LinkedIn management or marketing exposure

● Paralegal or legal admin experience 

USD 1,000 - 1,100 per-month-salary

Why Join Assist World?

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