Executive Assistant (Healthcare AI)

We’re looking for a high-trust, detail-oriented Executive Assistant to work directly with the founder of a fast-moving technology company. This role is centered on executive support at a high level. You will manage priorities, protect the founder’s time, and ensure that important initiatives move forward without constant oversight.

This is not a task-only admin role. We’re looking for someone who can operate with discretion, judgment, and reliability. You will handle higher-level responsibilities and must be someone the founder can trust with sensitive information and meaningful ownership.

If you are polished, organized, and confident managing complex priorities without needing hand-holding, this role is a strong fit.

Why You’ll Want to Join

• You will be paid in USD (bi-monthly: every 15th and 30th)
• Up to 14 days of Paid Time Off annually (starting Day 1)
• Observance of Holidays per company guidelines
• 100% remote setup so you can work wherever you’re most productive
• Direct exposure to founder-level decision-making
• High-trust environment with meaningful responsibility

What You’ll Work On

Executive-Level Support

• Manage a complex calendar, scheduling across time zones and shifting priorities
• Prepare meeting briefs, agendas, and follow-up summaries
• Track key action items and ensure commitments are completed
• Filter and prioritize communication to protect the founder’s focus

High-Trust Task Ownership

• Handle sensitive information with discretion and professionalism
• Support investor, partner, or senior stakeholder communication as needed
• Draft high-quality emails and documents on behalf of the founder
• Coordinate across internal and external stakeholders confidently

Operations and Coordination

• Keep systems organized across documents, task managers, and internal tools
• Create structure around recurring processes and executive workflows
• Ensure nothing falls through the cracks across multiple parallel workstreams
• Proactively flag risks, bottlenecks, or missed follow-ups

Strategic Follow-Through

• Turn high-level direction into clear next steps
• Drive small to mid-sized initiatives forward without constant check-ins
• Anticipate needs and solve problems before they escalate
• Maintain strong visibility into priorities and shifting focus areas

What You Bring

• 3 to 6+ years of experience supporting founders, executives, or senior leadership
• Experience in tech, AI, or healthcare startups
• Proven experience operating in startup or high-growth environments
• Strong written and spoken English with executive-level communication polish
• High discretion and comfort handling confidential information
• Ability to manage complex schedules and competing priorities
• Calm, confident presence under pressure
• Strong systems thinking and organization across digital tools

Nice to Have

• Prior experience in a Chief of Staff-adjacent or senior EA role
• Exposure to investor communications or board-level coordination
• Experience building lightweight processes from scratch

How to Apply

Please include:

1. Your updated resume
2. A short 1–2 minute Loom video introducing yourself and describing your experience supporting a founder or senior executive with high-level responsibilities

Only complete applications with a Loom video will be considered.

If you are structured, discreet, and capable of owning executive-level responsibilities with minimal direction, this role offers long-term trust, visibility, and meaningful impact at the founder level.

Application Process Overview

Our comprehensive selection process ensures we find the right fit for both you and our clients:

1. Initial Application - Submit your application and complete our prequalifying questions
2. Video Introduction - Record an video introduction to showcase your communication skills and work experience
3. Role-Specific Assessment - Complete a homework assignment tailored to the position (if applicable)
4. Recruitment Interview - Initial screening with our talent team
5. Executive Interview - Meet with senior leadership to discuss role alignment
6. Client Interview - Final interview with the client team you'd be supporting
7. Background & Reference Check - Professional reference verification
8. Job Offer - Successful candidates receive a formal offer to join the team

Each stage is designed to evaluate your fit for the role while giving you insights into our company culture and expectations. We'll keep you informed throughout the process and provide feedback at each step.