OKXSenior Administrative Manager
Who We Are:
At OKX, we believe that the future will be reshaped by crypto, and ultimately contribute to every individual's freedom.
OKX is a leading crypto exchange, and the developer of OKX Wallet, giving millions access to crypto trading and decentralized crypto applications (dApps). OKX is also a trusted brand by hundreds of large institutions seeking access to crypto markets. We are safe and reliable, backed by our Proof of Reserves.
Across our multiple offices globally, we are united by our core principles: We Before Me, Do the Right Thing, and Get Things Done. These shared values drive our culture, shape our processes, and foster a friendly, rewarding, and diverse environment for every OK-er.
OKX is part of OKG, a group that brings the value of Blockchain to users around the world, through our leading products OKX, OKX Wallet, OKLink and more.
About the Opportunity:
The Senior Administrative Manager oversees daily office operations across multi-floor premises totalling up to 80,000 square feet and supporting approximately 1,000 employees. This role ensures safe, secure, efficient, and scalable workplace operations through strong facilities management, physical security oversight, vendor governance, strategic expansion planning, and operational excellence.
What You’ll Be Doing:
Office Management & Facilities Oversight
- Manage front desk, lead end-to-end daily operations across multi-floor office premises
- Ensure smooth functioning of building infrastructure including air-conditioning, power, lifts, utilities, and shared systems
- Oversee workspace planning, seating allocation, and capacity optimization to support business growth
- Plan and manage renovations, fit-outs, relocations, and future expansion initiatives
- Collaborate with global security teams on physical security policies and emergency procedures
- Lead incident response and ensure adherence to building, fire safety, and security regulations
- Drive continuous improvements in operational efficiency, safety standards, and workplace resilience, including through AI and automation-enabled initiatives
Vendor & Procurement Management
- Oversee all local procurement processes, including vendor sourcing, contract negotiations and cost control
- Manage office inventory, assets and non-laptop equipment, ensuring accurate record-keeping
- Support audit readiness and ensure compliance with procurement and financial policies
Cross-Functional & Regional Business Support
- Act as a liaison between Admin, HR, IT, Finance, Legal and business units to support operational and security needs
- Act as the primary escalation point for workplace, facilities, and security matters
- Provide regular reporting to management on operational performance, risks, and improvement plans
- Provide admin support to nearby regional offices as required, ensuring alignment with company standards
- Foster operational teamwork and collaboration within the team to ensure cohesive and effective administrative support
What We Look For In You:
Minimum 5+ years of experience in office administration or facility management, ideally in a regional or multi-entity setup.
Knowledge of local building, fire safety, and workplace regulations.
Demonstrated success in vendor negotiation, event planning & execution and employee engagement.
Solid experience in budgeting, tracking, and cost optimization, good at reporting and data analysis.
Results-oriented, self-motivated, high-ownership mindset and proactive.
Proficiency in office tools and platforms, bonus if skilled in visual content (photography/video editing/newsletter creation).
Willing to work in Tun Razak Exchange, walking distance to MRT TRX.
Benefits & Perks:
Meal allowance up to RM 500/ month
Unlimited transport allowance (T&C apply)
Monthly team building
RM 3,500 training & wellness benefits per annum
Convenient workplace (5 minutes walk from MRT TRX)
Insurance coverage for employees & dependants
Excellent prospects for growth and promotion: We provide you with assistance, opportunities for skill development, mentoring, and training programmes to help you succeed
Employee engagement, recognition and appreciation program
Multinational working environment: Advance your career by interacting with individuals from various backgrounds, cultures, and nation
#LI-Onsite #LI-JC3
Notice:
All official OKX vacancies are published on this website. While roles may appear on selected third-party platforms from time to time, information on other sites may be inaccurate or outdated. If in doubt, please apply directly through our official careers website.
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