Senior Administrative Coordinator

The Senior Administrative Coordinator is primarily responsible for managing and providing high-level administrative support to the Vice President, Neurology CBU as well as the Sales and Marketing Leads. The interim hiring manager for role this will be the Vice President of New Products.

Responsibilities include, but are not limited to, heavy calendar management, coordination of in-house and offsite meetings (sourcing, planning, execution), expense reconciliation, and arranging US and International travel. The coordinator should exercise considerable judgment and initiative with the ability to influence partners and understand key relationships, while ensuring sensitive data is held in strict confidence.

In this role, a typical day might include the following:

Proactively manage calendars for the VP using a thorough understanding of department and leadership priorities. Ability to anticipate the needs of leaders and teams to manage and solve problems when scheduling conflicts occur.
Arrange and coordinate heavy travel logistics for VP which may include conference registrations, travel and meeting itineraries, air, hotel, and ground transportation.
Responsible for on and offsite meeting planning, including catering, rooming lists, audio visual requests, and team builders, while ensuring adherence to budgetary guidelines.
Occasional domestic travel may be required in support of the Annual National meeting, Brand Planning meetings, and various department team builders.
Work closely with our external collaborators to coordinate meetings and events.
Demonstrates a working knowledge of company policies, procedures, resources and where to find them.
Implements a highly organized and efficient administrative workflow. Identifies, develops, and/or supports administrative process improvements.
As CBU administrative brand lead, act as a key point of contact for the department while working closely with the other administrative coordinators.
Weekly or bi-weekly touchpoints with VP and key stakeholders to review priorities and important brand activities.
Process and submit purchase requisitions and enter information into the contract management system.
Reconcile expenses for VP as well as expenses incurred for offsite meetings and department purchasing card.
Actively manage customized email distribution lists. Manage and update content on department’s SharePoint site.
Proof, edit and send email field communications on behalf of VP and Marketing Lead.
Any other ad hoc administrative assignments such as ordering birth/bereavement gifts, holiday field and inhouse gifts.

This job might be for you if you have:

Highly collaborative with strong written and verbal communication skills; ability to interact across all levels of employees and management while maintaining confidentiality. Ability to understand departmental and/or leader priorities and adjust work accordingly while maintaining a high level of accuracy and attention to detail.
Increased level of independence, judgment, and basic problem-solving skills. Comfortable acting as a point person for projects. Ability to work independently but also collaborate with team members.
Is a quick learner, can cope with change and ambiguity; can handle risk and uncertainty with composure and shifts gears comfortably.
Builds effective relationships up, down, and sideways. Is coachable and open to challenge and development from bosses; gains the trust and support of peers.
Proficient in MS Office, SharePoint, Concur and teleconference systems with the ability to assist with basic troubleshooting. May be responsible for training new employees on internal systems.

To be considered for this role, Associates or BA preferred; 10+ years administrative experience with 2 years of (business function) industry experience desirable. Years of experience may be considered in lieu of degree.

Does this sound like you? Apply now to take your first step towards living the Regeneron Way! We have an inclusive culture that provides comprehensive benefits, which vary by location. In the U.S., benefits may include health and wellness programs (including medical, dental, vision, life, and disability insurance), fitness centers, 401(k) company match, family support benefits, equity awards, annual bonuses, paid time off, and paid leaves (e.g., military and parental leave) for eligible employees at all levels! For additional information about Regeneron benefits in the US, please visit https://careers.regeneron.com/en/working-at-regeneron/total-rewards/. For other countries’ specific benefits, please speak to your recruiter.Please be advised that at Regeneron, we believe we are most successful and work best when we are together. For that reason, many of Regeneron’s roles are required to be performed on-site. Please speak with your recruiter and hiring manager for more information about Regeneron’s on-site policy and expectations for your role and your location.

Regeneron is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion or belief (or lack thereof), sex, nationality, national or ethnic origin, civil status, age, citizenship status, membership of the Traveler community, sexual orientation, disability, genetic information, familial status, marital or registered civil partnership status, pregnancy or parental status, gender identity, gender reassignment, military or veteran status, or any other protected characteristic in accordance with applicable laws and regulations. The Company will also provide reasonable accommodation to the known disabilities or chronic illnesses of an otherwise qualified applicant for employment, unless the accommodation would impose undue hardship on the operation of the Company's business.

For roles in which the hired candidate will be working in the U.S., the salary ranges provided are shown in accordance with U.S. law and apply to U.S.-based positions. For roles which will be based in Japan and/or Canada, the salary ranges are shown in accordance with the applicable local law and currency. If you are outside the U.S, Japan or Canada, please speak with your recruiter about salaries and benefits in your location.

Please note that certain background checks will form part of the recruitment process. Background checks will be conducted in accordance with the law of the country where the position is based, including the type of background checks conducted. The purpose of carrying out such checks is for Regeneron to verify certain information regarding a candidate prior to the commencement of employment such as identity, right to work, educational qualifications etc.

Salary Range (hourly)

$33.80 - $52.93

Details

Location

Sleepy Hollow, NY, USA

Salary

$34 – $53/hour

Experience

Min. 10 years10+ years administrative experience with 2 years of (business function) industry experience desirable.

In this role, a typical day might include the following:

Proactively manage calendars for the VP using a thorough understanding of department and leadership priorities. Ability to anticipate the needs of leaders and teams to manage and solve problems when scheduling conflicts occur.
Arrange and coordinate heavy travel logistics for VP which may include conference registrations, travel and meeting itineraries, air, hotel, and ground transportation.
Responsible for on and offsite meeting planning, including catering, rooming lists, audio visual requests, and team builders, while ensuring adherence to budgetary guidelines.
Occasional domestic travel may be required in support of the Annual National meeting, Brand Planning meetings, and various department team builders.
Work closely with our external collaborators to coordinate meetings and events.
Demonstrates a working knowledge of company policies, procedures, resources and where to find them.
Implements a highly organized and efficient administrative workflow. Identifies, develops, and/or supports administrative process improvements.
As CBU administrative brand lead, act as a key point of contact for the department while working closely with the other administrative coordinators.
Weekly or bi-weekly touchpoints with VP and key stakeholders to review priorities and important brand activities.
Process and submit purchase requisitions and enter information into the contract management system.
Reconcile expenses for VP as well as expenses incurred for offsite meetings and department purchasing card.
Actively manage customized email distribution lists. Manage and update content on department’s SharePoint site.
Proof, edit and send email field communications on behalf of VP and Marketing Lead.
Any other ad hoc administrative assignments such as ordering birth/bereavement gifts, holiday field and inhouse gifts.

This job might be for you if you have:

Highly collaborative with strong written and verbal communication skills; ability to interact across all levels of employees and management while maintaining confidentiality. Ability to understand departmental and/or leader priorities and adjust work accordingly while maintaining a high level of accuracy and attention to detail.
Increased level of independence, judgment, and basic problem-solving skills. Comfortable acting as a point person for projects. Ability to work independently but also collaborate with team members.
Is a quick learner, can cope with change and ambiguity; can handle risk and uncertainty with composure and shifts gears comfortably.
Builds effective relationships up, down, and sideways. Is coachable and open to challenge and development from bosses; gains the trust and support of peers.
Proficient in MS Office, SharePoint, Concur and teleconference systems with the ability to assist with basic troubleshooting. May be responsible for training new employees on internal systems.

Salary Range (hourly)

$33.80 - $52.93