Executive Assistant | Operations (Bilingual: English/Spanish)

Are you a proactive administrative professional with experience supporting U.S.-based leaders? We are looking for a Bilingual Executive Assistant to act as a remote extension for fast-paced North American companies. This role is designed for a "Project Finisher"—someone who can take a rough idea or a Loom recording and turn it into a polished SOP, a trackable task, or a scheduled meeting. You will manage complex calendars, triage high-priority emails, and coordinate logistics to "buy back time" for your executive. If you have already worked with the U.S. market and are looking for a stable, high-energy environment in San Isidro to grow your career, this is your next step.

Core Responsibilities

Executive Coordination & Leverage: Own daily email and calendar management, including triage, prioritizing meetings, and proactive follow-up.
Project Tracking & Finishing: Act as the "finisher" for initiatives that are 70% to 90% built—such as inventory tools or receipt tracking—ensuring they reach 100% completion.
U.S. Market Liaison: Serve as a polished, assertive representative of the executive when communicating with U.S. vendors, partners, site managers, and customers.
Systems Documentation: Translate rough ideas and screen recordings into polished SOPs, checklists, and training modules using tools like Loom or Microsoft 365.
Travel & Logistics: Coordinate end-to-end travel arrangements, itineraries, and maintain executive preference files for future bookings.
Operational Support: Prepare documents for signature, route items for approval, and ensure all files are correctly saved and tracked.
3+ years of experience in administrative support, operations, or project coordination.
Mandatory U.S. Exposure: Prior experience directly supporting C-Level executives, Founders, or Managers based in the United States.
English Fluency: Advanced/Fluent English (C1-C2) suitable for U.S. corporate communication.
Technical Proficiency: Strong comfort within the Microsoft 365 environment (Teams, Outlook, SharePoint) and AI tools (ChatGPT, Claude, Gemini).
Education: Bachelor’s degree in Business, Communications, or a related field.
Competitive Compensation: Stability with an indefinite contract and all legal benefits (CTS, Gratificación).
Healthcare: Full private health insurance coverage through RIMAC EPS.
Training: Ongoing development in AI-enhanced productivity and international business operations.
Premier Location: Work in a modern, high-tech office and a high-energy multicultural team in the heart of San Isidro's financial district.

Details

Location

Peru Lima, Peru

Experience

Min. 3 years3+ years of experience in administrative support, operations, or project coordination.

Core Responsibilities

Executive Coordination & Leverage: Own daily email and calendar management, including triage, prioritizing meetings, and proactive follow-up.
Project Tracking & Finishing: Act as the "finisher" for initiatives that are 70% to 90% built—such as inventory tools or receipt tracking—ensuring they reach 100% completion.
U.S. Market Liaison: Serve as a polished, assertive representative of the executive when communicating with U.S. vendors, partners, site managers, and customers.
Systems Documentation: Translate rough ideas and screen recordings into polished SOPs, checklists, and training modules using tools like Loom or Microsoft 365.
Travel & Logistics: Coordinate end-to-end travel arrangements, itineraries, and maintain executive preference files for future bookings.
Operational Support: Prepare documents for signature, route items for approval, and ensure all files are correctly saved and tracked.
3+ years of experience in administrative support, operations, or project coordination.
Mandatory U.S. Exposure: Prior experience directly supporting C-Level executives, Founders, or Managers based in the United States.
English Fluency: Advanced/Fluent English (C1-C2) suitable for U.S. corporate communication.
Technical Proficiency: Strong comfort within the Microsoft 365 environment (Teams, Outlook, SharePoint) and AI tools (ChatGPT, Claude, Gemini).
Education: Bachelor’s degree in Business, Communications, or a related field.
Competitive Compensation: Stability with an indefinite contract and all legal benefits (CTS, Gratificación).
Healthcare: Full private health insurance coverage through RIMAC EPS.
Training: Ongoing development in AI-enhanced productivity and international business operations.
Premier Location: Work in a modern, high-tech office and a high-energy multicultural team in the heart of San Isidro's financial district.