Executive Assistant (Health-Tech)

We’re looking for an Executive Assistant (Health-Tech) who can bring structure, follow-through, and calm execution to a fast-moving health-tech environment. This role supports leadership across scheduling, communication, and internal coordination, helping keep priorities clear and operations running smoothly as the company scales.

You will work closely with founders and senior leaders, handling day-to-day execution while also improving systems, documentation, and workflows. This role is ideal for someone who is organized, proactive, and comfortable operating in a modern startup where priorities move quickly and context matters.

If you enjoy being the connective tissue between people, projects, and systems, this role is a strong fit.

Why You’ll Want to Join

• You will be paid in USD (bi-monthly: every 15th and 30th)
• Up to 14 days of Paid Time Off annually (starting Day 1)
• Observance of Holidays per company guidelines
• 100% remote setup so you can work wherever you’re most productive
• Direct exposure to founders and leadership decision-making
• Opportunity to grow with a health-tech platform serving forward-thinking clinicians

What You’ll Work On

Executive Support and Coordination

• Manage calendars, meetings, and scheduling across multiple time zones
• Handle email triage, follow-ups, and priority tracking for leadership
• Coordinate travel, logistics, and meeting preparation when needed
• Prepare summaries, notes, and action items to keep execution moving

Operations and Internal Systems

• Maintain organized documentation, files, and internal resources
• Support project tracking and task management across teams
• Improve internal workflows, templates, and operating processes
• Help ensure nothing slips through the cracks as priorities shift

Communication and Cross-Team Support

• Act as a point of coordination between leadership and internal teams
• Support clear communication with partners, contractors, or clients as needed
• Help align timelines, expectations, and next steps across stakeholders

Ad Hoc and Strategic Support

• Assist with research, light analysis, or prep work for leadership initiatives
• Support special projects related to operations, growth, or customer experience
• Anticipate needs and proactively solve problems before they escalate

What You Bring

• 3 to 5 years of experience as an Executive Assistant, Operations Assistant, or similar role
• Strong organizational skills and attention to detail
• Clear written and verbal communication skills
• Comfort working independently in a fast-paced startup environment
• Confidence managing competing priorities without constant oversight
• Proficiency with tools such as Google Workspace, Notion, Slack, or similar platforms

Nice to Have

• Experience supporting founders or senior leaders at a startup or SaaS company
• Background in healthcare, health-tech, or professional services
• Comfort improving systems and documentation, not just maintaining them
• Interest in functional, integrative, or longevity-focused healthcare

How to Apply

Please include:

1. Your updated resume
2. A short 1 to 2 minute Loom video introducing yourself and explaining how you support executives and stay organized in fast-moving environments

Only candidates who submit a Loom video will be considered.

If you enjoy supporting leadership, bringing order to complexity, and helping a mission-driven health-tech company operate at a higher level, this role offers meaningful responsibility and room to grow alongside the business.

Application Process Overview

Our comprehensive selection process ensures we find the right fit for both you and our clients:

1. Initial Application - Submit your application and complete our prequalifying questions
2. Video Introduction - Record an video introduction to showcase your communication skills and work experience
3. Role-Specific Assessment - Complete a homework assignment tailored to the position (if applicable)
4. Recruitment Interview - Initial screening with our talent team
5. Executive Interview - Meet with senior leadership to discuss role alignment
6. Client Interview - Final interview with the client team you'd be supporting
7. Background & Reference Check - Professional reference verification
8. Job Offer - Successful candidates receive a formal offer to join the team

Each stage is designed to evaluate your fit for the role while giving you insights into our company culture and expectations. We'll keep you informed throughout the process and provide feedback at each step.