Executive Assistant

About Offshore Launch

Offshore Launch is a staffing agency that specializes in helping small business owners scale their operations with the top 1% of global remote talent. We are a people-centered agency with a passion for leaving every person and business in a better position than we found them.

Why Join Offshore Launch?

• Impact the growth and success of small and medium-sized businesses.
• Work in a people-first, remote environment that values growth and ongoing development.
• Access comprehensive benefits that include HMO, PTO, professional development, and an overall emphasis on teamwork and collaboration.
• Contribute to a culture that values partnership, service, and excellence.

 

Your Role

As an employee of Offshore Launch, you are being hired for a unique role within a target Client’s company. We value long-term partnerships, and seek to recruit talent that will serve an individual Client’s business for multiple years.

You will work full-time with the Client company. However, the Agency provides ongoing support to ensure your continued success. As such, we create space for ongoing check-ins, feedback and development through:

• Membership in the Offshore Launch Slack workspace
• Bi-weekly All Team meetings
• Monthly reviews

Your job is to help the Client succeed.

Our job is to help you succeed.

 

About the Client

We’re looking for an Executive Assistant to support a high functioning executive with a broad set of interests. This role is ideal for someone who thrives in a dynamic setting, anticipates needs before they arise, and brings clarity, structure, and calm to complex professional and personal priorities.

Responsibilities

• Manage complex calendars, scheduling, meeting logistics, and reminders with strong attention to context and priorities
• Prepare agendas, track action items, and follow up on commitments across meetings, boards, and committees
• Coordinate personal and professional travel, including flights, accommodations, itineraries, and contingencies
• Support personal projects and life logistics (e.g., relocations, education timelines, family-related tasks)
• Organize documents, records, and information repositories for investments, properties, and ongoing projects
• Act as a trusted point of contact, handling sensitive information with discretion and integrity
• Proactively identify gaps, risks, or upcoming deadlines and resolve them before they escalate
• Continuously improve systems, workflows, and processes to increase executive efficiency

Requirements

• Proven experience supporting an executive, founder, or senior leader in a high-trust role
• Exceptional organizational skills with the ability to manage multiple priorities independently
• Strong judgment, integrity, and discretion when handling confidential matters
• Proactive, detail-oriented, and highly conscientious with strong follow-through
• Excellent written and verbal communication skills
• Comfortable managing both strategic initiatives and day-to-day administrative tasks
• Tech-savvy and confident using productivity, calendar, project management, and documentation tools
• Resourceful problem-solver who can think contextually and anticipate needs

Compensation & Benefits (to be provided by Offshore Launch)

• Up to $1450, depending on experience
• 13th month pay
• Performance-based bonuses
• Comprehensive HMO policy, including dependents.
• Annual continuing education budget to support professional development

 

Note

The Client is not involved in compensation or benefits. As an employee of Offshore Launch, all compensation and benefits are to be provided by the Agency.

Please note that we anticipate a response from candidates within 24 hours of our outreach. If we do not receive a reply within this timeframe, we will assume that you are no longer interested in pursuing this opportunity.