Executive Assistant – Luxury Concierge & Travel Specialist

Role Overview

We are seeking a highly polished, confident, and well-spoken Executive Assistant with strong experience in luxury travel coordination and concierge-level services.

This role supports a high-end client who expects exceptional communication, refined judgment, and seamless travel execution in niche luxury destinations (with strong focus on Italy and similar elite locations).

This is not a platform-heavy role. We are looking for someone with strong common sense, excellent communication, and the ability to operate without rigid processes in place.

Key Responsibilities

Luxury Travel Coordination

● Book high-end hotels, private villas, boutique properties

● Arrange exclusive dining reservations (Michelin-level preferred)

● Coordinate private transport (chauffeurs, yachts, private aviation)

● Manage multi-leg international itineraries

● Handle last-minute changes smoothly

Niche Destination Expertise

● Experience booking luxury travel in Italy (Amalfi Coast, Lake Como, Tuscany, Rome, etc.)

● Ability to research and secure exclusive experiences

● Understanding of what high-end clientele expect

Concierge-Level Support

● Existing hospitality network preferred (not mandatory)

● Ability to build relationships quickly if no network exists

● Strong negotiation and vendor coordination skills

● Discreet handling of VIP client needs

Core Requirements (Non-Negotiable)

• Native-level English (spoken and written)
• Highly confident and well-spoken
• Strong first-impression presence
• Excellent communication skills
• Experience booking complex international travel
• Understanding of luxury standards and expectations
• Ability to operate independently without structured systems

Candidate Profile

• We are looking for someone who:
• Has strong common sense
• Is calm, confident, and proactive
• Has worked as an EA supporting high-level clients
• Is comfortable being the “middle person” between client and service providers
• Can confidently represent the client externally
• Has strong cultural awareness and professional polish
• Can operate without a pre-built process
• Location is flexible (Serbia acceptable), but accent must be clear and professional with native-level fluency.

Communication Expectations

• First impressions are critical.
• Must be able to speak confidently and clearly.
• Must provide quick, concise updates to the team.
• Must summarize key information effectively.
• Strong written communication required.

Consulting / Network Strategy

• We are open to candidates who:
• Already have concierge networks (preferred)
• Or can consult and build relationships rapidly
• Can supply high-end vendor options when needed
• Can operate without reliance on specific platforms

USD 1,100 - 1,100 per-month-salary

Why Join Assist World?

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