GCG OfficialAccounts Clerk
Welcome to a workplace where every individual passionately believes in their mission!
At our company, commitment extends beyond tasks; it's about infusing every action with purpose. We are dedicated to bringing unparalleled passion and customer focus to every facet of our business, creating an environment where your contribution truly matters.
Major Responsibilities:
Prepare invoices and credit memos, etc., for posting to the suppliers accounts.
SATISFACTORY PERFORMANCE WILL HAVE BEEN ATTAINED WHEN:
a. Suppliers invoices are checked for accuracy and proper authorization.
b. Invoices are checked to ensure that they agree to the Purchase Order.
c. Documents are correctly coded with the appropriate accounting codes.
d. Documents are properly batched and sent to the Data Processing Department on a daily basis.
e. Accounts payable documents are processed in the accounting period to which they belong.
f. Suppliers statements are reconciled monthly.
2. Process cheques on demand (odd system cheques) for vendors including those relating to the sale of vehicles.
SATISFACTORY PERFORMANCE WILL HAVE BEEN ATTAINED WHEN:
A. Suppliers invoices are checked for accuracy and proper authorization.
B. Invoices are checked to ensure that they agree to the Purchase Order.
C. Documents are correctly coded with the appropriate accounting codes.
D. Cheques are prepared in a timely manner, including remittance advice.
E. Cheques with relevant supporting documents are presented for signature.
F. Cheques are properly controlled and distributed on behalf of the Company.
G. Cheques are entered into the “Cheques Written” spreadsheet on a daily basis.
H. Cheque copies and supporting documents are properly batched and sent to the Data Processing Department on a daily basis.
3. To assist with sorting and filing.
SATISFACTORY PERFORMANCE WILL HAVE BEEN ATTAINED WHEN:
A. Documents, correspondence and reports are sorted and filed promptly in accordance with the Company’s filing procedures.
4. To answer the telephone appropriately.
SATISFACTORY PERFORMANCE WILL HAVE BEEN ATTAINED WHEN:
A. The telephone is answered promptly.
B. The telephone is answered according to the Company’s policy and in a courteous manner.
C. Suppliers’ telephone queries are handled expeditiously.
5. Carrying out any other assignments as directed by the Assistant Accountant
SATISFACTORY PERFORMANCE WILL HAVE BEEN ATTAINED WHEN:
A. Assignments are carried out to the agreed standards.
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