Bookkeeper Virtual Assistant - Multi-Property Portfolio

We are looking for Virtual Professionals based in the Philippines.
This is a fully remote position for the role of Bookkeeper Virtual Assistant – Multi-Property Portfolio.

• Applications with an introduction video attached will be prioritized.
  Due to the fully remote nature of this role, it is important that candidates are comfortable communicating on video calls.

Role Summary

This role manages the end-to-end bookkeeping for multiple rental properties. You will:

• Reconcile accounts
• Track tenant payments
• Maintain property-ledger integrity
• Generate detailed financial reports
• Troubleshoot discrepancies independently

You step in when accounts or reporting issues arise—your job is to resolve them without back-and-forth or daily guidance.

Filtering signal: This role is not for candidates who need daily supervision or only want routine bookkeeping tasks.

Core Responsibilities

Bank Reconciliation

• Review all bank accounts for each property weekly
• Identify discrepancies
• Produce variance analyses
• Resolve issues without escalation

Credit Card & Expense Tracking

• Reconcile credit card transactions related to property expenses
• Assign accurate categories
• Flag unusual expenses

Tenant Payment Management

• Match payments to tenant accounts
• Track deposits
• Audit ledgers monthly
• Resolve misapplied or missing payments

Accounts Payable & Receivable

• Process vendor invoices
• Categorize expenses
• Schedule payments
• Monitor aging accounts receivable
• Follow up on delinquent tenants with precise, actionable reporting

Property Accounting

• Maintain separate ledgers per property
• Produce consolidated reports
• Track capital expenditures versus routine maintenance
• Resolve integration errors between Buildium and QuickBooks

Financial Reporting

• Generate property-level P&L statements, cash flow projections, and management-ready packages
• Provide supporting documentation for tax preparation

Ad Hoc Accounting & Admin

• Assist with occasional administrative or reporting tasks
• Escalate only if resolution is impossible

Requirements (Non-Negotiable)

• Proven bookkeeping experience in multi-property environments
• Advanced proficiency in QuickBooks and Buildium (or similar property management software)
• Must work independently, prioritize tasks, and make decisions without daily direction
• Strong analytical mindset; ability to detect, investigate, and resolve discrepancies accurately
• Excellent written and verbal communication for async reporting
• High attention to detail; mistakes in reconciliations or reporting are unacceptable

Tools

• Buildium
• QuickBooks
• Microsoft Excel (advanced)
• Google Sheets, Drive, Gmail
• Adobe PDF

What We Actually Care About

• You take ownership of issues until resolved
• You know when to escalate vs. act independently
• You can manage multiple property accounts simultaneously without guidance
• You can produce actionable financial reports for management
• You spot discrepancies others miss and resolve them efficiently

What This Role Is NOT

• A data-entry-only role; you must interpret, verify, and reconcile numbers
• A task that receives step-by-step instruction daily; independence is required
• A general admin VA; focus is property accounting
• A junior bookkeeping role; requires experience with multi-property ledgers and variance analysis

Position Details

• Hours: Part-time, Philippine time zone aligned to US business hours
• Work Style: Remote, async, results-focused
• Contractor Structure: Independent contractor, performance-based deliverables

Application Instructions

• Submit your resume plus a short walkthrough of a recent reconciliation you performed (include the type of discrepancy and how you resolved it)
• Candidates who cannot describe how they solved a reconciliation problem independently will not be considered

Benefits

• PTO
• HMO
• Fully Remote Work