Supervisor, Scheduling/Payroll

Supervisor, Scheduling/Payroll

PBF Energy Inc. (NYSE:PBF) is one of the largest independent refiners in North America, operating, through its subsidiaries, oil refineries and related facilities. We have an opportunity at our Martinez Refinery in California and are seeking a talented Scheduling/Payroll Supervisor to join our team as a pivotal member that would play a key role here at PBF Energy.

JOB SUMMARY:

Under the general supervision of the Human Resources Manager, the Scheduling/Payroll Supervisor supports and executes daily operations of the scheduling, timekeeping, and payroll functions. The Scheduling/Payroll Supervisor is responsible for creating work schedules within the parameters of the collective bargaining agreement, oversee employees’ work schedules and time records, as well as providing directions and guidance to schedulers/timekeepers/managers.

Job Responsibilities Include:

• Lead and supervise refinery’s payroll process, scheduling, and time keeping functions. Manage semi-monthly and bi-weekly payroll processing and transactions, including timekeeping, retroactive adjustments, and disability payment off-set submission, in an accurate and timely manner.Review schedules and time keeping & absence data in the Workforce Management System for hourly population, to ensure data is complete and without errors before exporting data for payroll process.Correct errors and make necessary adjustments on scheduling and timekeeping system as needed.Work in partnership with refinery Scheduler/Timekeepers, Operations, Maintenance, and Quality Assurance team to create, develop, and manage work schedules for hourly employees in accordance with collective bargaining agreement (CBA) to ensure optimal staffing levels and coverage.Manage Scheduler/Timekeepers’ daily workflow and performance.
• Provides guidance and resolutions to the Schedulers/Timekeepers on unique situations.
• Serves as backup for Scheduler/Timekeeper as needed.
• Audit payroll transactions including time clock punches, retroactive adjustments, submission of supplied disability (STD/SDI) benefits off-sets, and other special payroll entries.
• Provide monthly overtime report to stakeholders.
• Coordinate with Workforce Management support team and Corporate payroll team to research and resolve payroll transaction or system issues.
• Lead, supervise and provide guidance on the development of Payroll Procedures Manual and Timekeeping & Scheduling Procedures Manual, with a focus on establishing standard processes with appropriate checks and balances, to improve payroll accuracy and ensure compliance with fatigue management policy, collective bargaining agreements, company policies and local pay/scheduling practices.
• Create procedure manuals to include step by step guidelines, processes & procedures, roles and responsibilities for the primary and back up Scheduling/Payroll Supervisor and Scheduler/Timekeeper.
• Leads and/or assists with internal and external audit-related requests (payroll, SOX, 401(k) audit, Pension Plan audit, etc.), scheduling/timekeeping system testing, and other ad-hoc projects as needed.
• Conduct training on scheduling and timekeeping policy, procedures in accordance with governing rules, regulations, and CBA.
• Provide troubleshooting & support for scheduling & timekeeping system users.

Minimum Qualifications:

• Bachelor’s degree in human resources management, business administration, or a related field. seven (7) combined years of staff/employee work scheduling, payroll, and time keeping experience with a minimum of 3 years in a supervisory position.
• High School diploma or equivalent, with a minimum of ten (10) combined years of staff/employee work scheduling, payroll, and time keeping experience with a minimum of 3 years in a supervisory position.
• Minimum of 7 years’ combined experience in job scheduling systems (i.e. Kronos, UKG, eTime) and/HCM applications (such as Workday, ADP Enterprise, Oracle, SuccessFactors).
• Strong knowledge of HR practices, labor laws, regulations, staff/employee work scheduling, and payroll timekeeping process.
• Must be proficient with Microsoft Office Suite (Excel, Word, and PowerPoint).

Preferred Qualifications:

• Experience in staff/employee scheduling in a hospital setting.
• Experience in Workforce Software application.
• Experience in Workday Human Resources Information System
• Scheduling experience in a 24/7 union manufacturing operations environment.

Position Specific Requirements:

• Candidate must have active TWIC card or be able to obtain a TWIC card. Information can be found at https://www.tsa.gov/for-industry/twic

• ONLY CANDIDATES MEETING THE ABOVE REQUIREMENTS WILL BE CONSIDERED

• FOR SERIOUS CONSIDERATION, PLEASE INCLUDE YOUR SALARY REQUIREMENTS​

Martinez Refining Company LLC, a PBF Energy Subsidiary, offers our employees highly competitive total compensation and benefits packages. Benefits include:

• 401(k) plan with company match
• Pension Plan
• Medical, dental, vision plans and Flexible Spending Accounts
• Life insurance, short- and long-term disability
• Paid Time Off, Paid Parental Leave and tuition reimbursement
• Additional voluntary benefits are offered at group discounts.

The salary range for this position is $88,424.81 - $156,910.67.  The compensation range listed in this posting is in compliance with applicable state law.  Factors such as scope and responsibilities of the position, candidate’s work experience, education/training, job-related skills and internal peer equity will be considered in determining the selected candidate’s compensation.  In addition to salary, PBF offers a comprehensive and generous benefits package. 

We thank all respondents for their interest in PBF Holding Company LLC (“PBF Energy”), however, only those selected for an interview will be contacted. Please no phone calls or emails to any employee of PBF Energy about this requisition. Placement agencies or recruiters need not respond. All resumes submitted by search firms to any employee of PBF Energy via email, the Internet or in any method without a valid written search agreement will be deemed the sole property of PBF Energy. No fee will be paid in the event the candidate is hired by PBF Energy as a result of the referral or through other means.

PBF Energy is an equal opportunity employer. We are committed to creating a diverse, inclusive environment. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, sex, gender, gender identity or expression, sexual orientation, reproductive health decision making, national origin, ancestry, genetic information, physical or mental disability, medical condition, marital status, age, veteran and military status, or any other status protected by applicable law. We are committed to providing reasonable accommodations as required by law. 

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