Personal Assistant (Spanish & English Speaking)

About the Role

We’re looking for a highly organized and detail-oriented Personal Assistant to provide full-time administrative and operational support to a busy professional.

The ideal candidate will be fluent in Spanish and English, comfortable managing numbers and spreadsheets, and confident communicating by phone and email. This role combines administrative coordination, basic bookkeeping, and communication tasks — perfect for someone who enjoys structure, problem-solving, and helping things run smoothly behind the scenes.

Key Responsibilities Administrative & Communication Support

● Make outbound calls and coordinate appointments with clients, vendors, and partners (Spanish & English).

● Manage and respond to emails, ensuring clear communication and timely follow-ups.

● Take accurate notes, maintain records, and update Google Docs/Sheets as directed.

● Take screenshots or capture data from different sources and organize them in shared folders or Google Docs.

Time Tracking & Reporting

● Create and maintain timesheets for ongoing projects.

● Track hours worked by team members, compile weekly or monthly totals, and report summaries accurately.

● Ensure consistency and accuracy across all time entries.

Bookkeeping & Financial Tracking

● Record and track all payments (incoming and outgoing).

● Maintain organized financial documentation in Google Sheets.

● Coordinate with accountant/bookkeeper to provide reports or verify transactions.

● Use Xero for basic data entry, expense reconciliation, or invoice tracking (training provided if needed).

Must-Have Qualifications

● Fluent in Spanish and English (verbal and written).

● Proven experience as a Personal Assistant, Executive Assistant, or Administrative Coordinator.

● Proficient in Google Workspace (Docs, Sheets, Drive, Gmail).

● Experience with Xero or similar accounting software.

● Strong spreadsheet skills (formulas, data entry, sorting, and summaries).

● Excellent communication skills via phone and email.

● Strong attention to detail and organization.

● Reliable internet connection and ability to work independently with minimal supervision.

Nice To Have

● Background in bookkeeping,

Preferred Qualifications

● Previous experience supporting a business owner or entrepreneur.

● Operations, or client coordination.

● Based in the Philippines (preferred due to time zone alignment).

Success in This Role Means

● All appointments and follow-ups are completed on time.

● Timesheets and payment records are 100% accurate.

● The client’s inbox and schedule stay organized and manageable.

● Financial data and spreadsheets are kept clean, current and audit-ready.

USD 800 - 1,100 per-month-salary

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$50 birthday bonus

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