Personal Assistant (Bilingual EN/ES) — Construction Business Support

Role Overview

The client is a fast growing construction company based in South Carolina. The owner currently manages both sales and operations, and is looking for a highly organized Personal Assistant to take ownership of key administrative tasks so they can focus more on sales and growth.

You will act as the administrative anchor for the business, helping manage quotes, invoices, scheduling, and communication so projects and customer interactions stay organized and on track.

Key Responsibilities

Administrative & operational support

- Prepare and send customer quotes and estimates

- Create and manage client invoices

- Maintain organized records for jobs, estimates, and communications

- Support day-to-day administrative tasks to keep operations running smoothly

Calendar & schedule management

- Manage the owner’s Google Calendar

- Schedule appointments, site visits, and meetings

- Organize daily priorities and ensure the schedule runs efficiently

Communication management

- Help manage emails, calls, and text messages

- Respond to or organize client and subcontractor communications

- Ensure important follow-ups on estimates, invoices, and inquiries are completed

Customer & subcontractor coordination

- Track and follow up on pending quotes and proposals

- Support communication between the owner, customers, and subcontractors

- Assist with keeping project communication organized

Tools you’ll use

- Jobber (CRM) for job tracking and quoting

- QuickBooks for invoicing and financial records

- Google Calendar for scheduling

- Standard communication tools (email, messaging, calls)

Experience with these tools is strongly preferred.

Ideal candidate — skills & experience

- Previous experience as a Personal Assistant, Executive Assistant, or Administrative Assistant

- Prior experience working in construction, roofing, contracting, or a trades-based business is strongly preferred

- Familiarity with construction workflows such as quotes, estimates, scheduling jobs, and subcontractor communication

- Experience working with CRM systems and accounting tools

- Strong organizational and time management skills

- Comfortable handling quotes, invoices, and customer communications

- Able to work independently in a remote environment

- Strong attention to detail and follow-through

Language requirements

- Fluent English is required

- Spanish is highly preferred to help communicate with subcontractors in the field who may not speak English fluently.

Ideal candidate — personality traits

- Professional but personable — able to build rapport without being overly formal

- Proactive and organized, with the ability to take ownership of tasks

- Reliable and responsive in communication

- Comfortable working closely with a business owner in a fast-moving environment

What success looks like

First 30 days

- Calendar organized and scheduling running smoothly

- Quotes and invoices prepared efficiently

- Communication channels structured and easier to manage

60–90 days

- Administrative workload significantly reduced for the owner

- Consistent follow-up on quotes and customer inquiries

- Clear operational workflow for estimates, scheduling, and invoicing

USD 500 - 700 per-month-salary

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