Executive Assistant (Medical Sector) #1508

Our client is a well-respected and rapidly expanding healthcare company headquartered in Houston, TX. Recognised as one of the Best Places to Work by the Houston Business Journal, they are a premier provider of medical equipment rentals, sales, and services, supporting healthcare facilities across the country. Their culture is rooted in patient-centred care, operational excellence, and a genuine commitment to their people.

As the organisation embarks on an exciting new phase — marked by significant investment in systems innovation and strategic growth — they are looking for an exceptional Executive Assistant to the CEO to step in as a true partner at the leadership level.

This is a full-time onsite position, with the expectation of flexibility outside core hours on an as-needed basis in response to business demands.

The Role

This is far from a conventional EA position. Acting as a trusted confidant and indispensable right hand to the CEO, you will be at the centre of the executive office's day-to-day success. In a high-performing, fast-moving environment, your capacity to stay ahead of challenges, manage competing priorities, and harness the power of technology will be essential.

This is a prominent role offering a defined career trajectory and meaningful opportunities for advancement within the organisation.

Key Responsibilities

• Project Management: Support the planning and delivery of strategic initiatives, ensuring milestones and objectives are met with the utmost professionalism and discretion
• Executive Support: Oversee and prioritise the CEO's schedule, travel logistics, and executive-level communications; serve as the key point of contact between the CEO and both internal and external stakeholders
• Stakeholder Management: Collaborate across clinical and administrative functions on projects that influence patient outcomes and organisational performance
• AI & Technology Integration: Champion the use of AI-powered tools to enhance scheduling, streamline workflows, and surface data-driven insights; support the CEO in leveraging AI for operational and strategic advantage
• Data & Reporting: Develop and refine reports, presentations, and correspondence using advanced Excel capabilities, including pivot tables, dashboards, and in-depth data analysis

Required:

• Exceptional organisational and time-management skills
• Bachelor's degree in Business Administration, Healthcare Management, or a related discipline
• Outstanding written and verbal communication abilities
• Minimum of 5 years' experience providing support to C-suite executives within a healthcare setting
• High degree of professionalism, discretion, and the ability to handle confidential information
• Expert-level proficiency in Microsoft Excel, including advanced formulas, pivot tables, data visualisation, and dashboard creation
• Solid understanding of AI tools and emerging technologies

Preferred:

• A proactive, solutions-oriented mindset with a genuine enthusiasm for innovation and process improvement

• Experience with Power BI or comparable data visualisation platforms

• Familiarity with hospital credentialing processes and healthcare compliance requirements

• Base Salary: $70,000–$80,000

• Benefits: Medical, Dental, and Vision coverage

• Wellness Benefits included

• Retirement: 401(k)

Equal Employment Opportunity and Non-Discrimination Policy

Equal Employment Opportunity Statement: Both Keller Executive Search and our clients are Equal Opportunity Employers. For all positions, whether with Keller Executive Search or our clients, qualified applicants will receive consideration for employment without regard to race, skin color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran status, disability, genetic information, or any other legally protected status.

Commitment to Diversity: Keller Executive Search and its clients are committed to fostering a diverse and inclusive work environment where all individuals are valued and respected.

Reasonable Accommodations: Both Keller Executive Search and our clients are committed to providing reasonable accommodations to individuals with disabilities and pregnant individuals. We engage in an interactive process to determine effective, reasonable accommodations.

Compensation Information: For client positions, compensation information is available in the job post. If not provided, it will be shared during the interview process in accordance with applicable laws. When required by law, salary ranges will be included in job postings. Actual salary may depend on skills, experience, and comparison to current employees in similar roles. Salary ranges may vary based on role and location.

Compliance with Laws: Both Keller Executive Search and our clients comply with federal, state, and local laws governing nondiscrimination in employment. This policy applies to all employment terms and conditions, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Workplace Harassment: Both Keller Executive Search and our clients expressly prohibit any form of workplace harassment based on race, skin color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status.

E-Verify Participation: Keller Executive Search and/or our clients may participate in E-Verify. Information about E-Verify participation will be provided during the application process where applicable.

Privacy and Pay Equity:

• California Residents: For more information about the categories of personal information we collect for recruiting and employment purposes, please review our Privacy Policy at www.kellerexecutivesearch.com.
• Colorado, Nevada, New York City, California, and Washington Residents: Compensation information is available in the job post or will be provided during the interview process if not initially available.
• Both Keller Executive Search and our clients are committed to pay equity and conduct periodic pay equity analyses in accordance with applicable laws.

State-Specific Information:

• Rhode Island: We do not request or require salary history from applicants.
• Connecticut: We provide wage range information upon request or before discussing compensation.
• New Jersey: We do not inquire about salary history unless voluntarily disclosed.

Veteran Status: Both Keller Executive Search and our clients provide equal employment opportunities to veterans and comply with applicable state laws regarding veteran preference in employment. If you are a veteran, please inform us during the application process.

Use of Artificial Intelligence in Recruitment

Keller Executive Search and our clients may use artificial intelligence (AI) tools to assist in the recruitment and candidate evaluation process. These tools are used exclusively to support human decision-making by helping to review and assess candidate qualifications and materials. AI is never used to automatically reject, disqualify, or make final hiring decisions about candidates. All AI-assisted evaluations are reviewed by experienced recruitment professionals, and all hiring decisions are made by qualified human recruiters. Our use of AI is designed to enhance fairness, consistency, and efficiency while maintaining our commitment to equal employment opportunity and non-discrimination principles.

Genetic Information: In accordance with federal and state laws, both Keller Executive Search and our clients do not discriminate based on genetic information. We do not request or require genetic information from applicants or employees, except as permitted by law.

Local Laws: Both Keller Executive Search and our clients comply with all applicable local laws and ordinances regarding employment practices in the areas where we operate.

Note: This job posting may be for a position with Keller Executive Search or one of our clients. The specific employer will be identified during the application and interview process. Employment laws and requirements may vary depending on the employer and location.