Executive Assistant (Medical Equipment Industry)

Our client a well-established and growing healthcare company based in Houston, TX is a leading provider of medical equipment rentals, sales, and services, committed to delivering high-quality products and exceptional service to healthcare facilities nationwide. Voted one of the Best Places to Work by the Houston Business Journal, this organization takes pride in a patient-focused, caring culture built on excellence.

As the company enters an exciting new chapter of growth and innovation — including a significant push toward system improvements — they are seeking a high-caliber Executive Assistant to the CEO to serve as a true strategic partner.

This is an onsite role with flexibility required outside of core hours on an adhoc basis, depending on operational demands.

Role Overview

This is not your typical EA role. You will serve as a trusted advisor and right hand to the CEO, playing a pivotal role in ensuring the seamless operation of the executive office. You'll work in a fast-paced, high-performing environment where your ability to anticipate needs, manage complexity, and leverage technology will be mission-critical.

This is a highly visible role with a clear career path and genuine growth potential within the organization.

Key Responsibilities

• Executive Support: Manage and prioritize the CEO's calendar, travel arrangements, and executive communications; act as the primary liaison between the CEO and internal/external stakeholders
• Data & Reporting: Prepare and edit reports, presentations, and correspondence using advanced Excel functions including pivot tables, dashboards, and data analysis
• AI & Technology Integration: Leverage AI-driven tools to support scheduling, workflow optimization, and data insights; assist the CEO in utilizing AI for operational efficiency and strategic decision-making
• Project Management: Assist in planning and executing strategic initiatives, ensuring deadlines and objectives are met with discretion and professionalism
• Stakeholder Management: Coordinate effectively across clinical and administrative teams on initiatives that impact patient care and organizational performance

Required:

• Bachelor's degree in Business Administration, Healthcare Management, or related field
• Minimum 5 years of experience supporting C-suite executives, within a healthcare environment
• Expert-level Microsoft Excel skills (advanced formulas, pivot tables, data visualization, dashboards)
• Strong familiarity with AI tools and emerging technologies
• Exceptional organizational and time-management skills
• Outstanding written and verbal communication skills
• High level of professionalism, confidentiality, and discretion

Preferred:

• Experience with Power BI or similar data visualization tools

• Familiarity with hospital credentialing and healthcare compliance

• Proactive problem-solver with a passion for innovation and process improvement

• Base Salary: $85,000–$120,000

• Benefits: Medical, Dental, Vision

• Retirement: 401(k)

• Wellness Benefits included

Equal Employment Opportunity and Non-Discrimination Policy

Equal Employment Opportunity Statement: Both Keller Executive Search and our clients are Equal Opportunity Employers. For all positions, whether with Keller Executive Search or our clients, qualified applicants will receive consideration for employment without regard to race, skin color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran status, disability, genetic information, or any other legally protected status.

Commitment to Diversity: Keller Executive Search and its clients are committed to fostering a diverse and inclusive work environment where all individuals are valued and respected.

Reasonable Accommodations: Both Keller Executive Search and our clients are committed to providing reasonable accommodations to individuals with disabilities and pregnant individuals. We engage in an interactive process to determine effective, reasonable accommodations.

Compensation Information: For client positions, compensation information is available in the job post. If not provided, it will be shared during the interview process in accordance with applicable laws. When required by law, salary ranges will be included in job postings. Actual salary may depend on skills, experience, and comparison to current employees in similar roles. Salary ranges may vary based on role and location.

Compliance with Laws: Both Keller Executive Search and our clients comply with federal, state, and local laws governing nondiscrimination in employment. This policy applies to all employment terms and conditions, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Workplace Harassment: Both Keller Executive Search and our clients expressly prohibit any form of workplace harassment based on race, skin color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status.

E-Verify Participation: Keller Executive Search and/or our clients may participate in E-Verify. Information about E-Verify participation will be provided during the application process where applicable.

Privacy and Pay Equity:

• California Residents: For more information about the categories of personal information we collect for recruiting and employment purposes, please review our Privacy Policy at www.kellerexecutivesearch.com.
• Colorado, Nevada, New York City, California, and Washington Residents: Compensation information is available in the job post or will be provided during the interview process if not initially available.
• Both Keller Executive Search and our clients are committed to pay equity and conduct periodic pay equity analyses in accordance with applicable laws.

State-Specific Information:

• Rhode Island: We do not request or require salary history from applicants.
• Connecticut: We provide wage range information upon request or before discussing compensation.
• New Jersey: We do not inquire about salary history unless voluntarily disclosed.

Veteran Status: Both Keller Executive Search and our clients provide equal employment opportunities to veterans and comply with applicable state laws regarding veteran preference in employment. If you are a veteran, please inform us during the application process.

Use of Artificial Intelligence in Recruitment

Keller Executive Search and our clients may use artificial intelligence (AI) tools to assist in the recruitment and candidate evaluation process. These tools are used exclusively to support human decision-making by helping to review and assess candidate qualifications and materials. AI is never used to automatically reject, disqualify, or make final hiring decisions about candidates. All AI-assisted evaluations are reviewed by experienced recruitment professionals, and all hiring decisions are made by qualified human recruiters. Our use of AI is designed to enhance fairness, consistency, and efficiency while maintaining our commitment to equal employment opportunity and non-discrimination principles.

Genetic Information: In accordance with federal and state laws, both Keller Executive Search and our clients do not discriminate based on genetic information. We do not request or require genetic information from applicants or employees, except as permitted by law.

Local Laws: Both Keller Executive Search and our clients comply with all applicable local laws and ordinances regarding employment practices in the areas where we operate.

Note: This job posting may be for a position with Keller Executive Search or one of our clients. The specific employer will be identified during the application and interview process. Employment laws and requirements may vary depending on the employer and location.